TriBeCa Family PA & Household Systems Lead

British American Household Staffing; New York (NY); On-site; USD 126,000 - 154,000; Full time

Benefits offered by this job

Healthcare stipend

Job summary

British American Household Staffing seeks a high-ownership Personal Assistant / Household Manager for a fast-moving TriBeCa family. Start asap; the ideal candidate is a continuous learner, curious, thoughtful, and able to bring calm and order to a full life.

You will manage day-to-day rhythms, calendars, travel, vendors, and integrated technology systems with strong judgment, discretion, and warmth for children and staff. Flexibility to work outside standard hours is expected.

Qualifications

• A continuous learner who is curious by nature, quick to pick things up, and energized by finding smarter ways to make a complex life run more smoothly.
• Highly organized, proactive, and detail-oriented, with the ability to move quickly across many priorities without losing precision or warmth.
• Exceptional follow-through. If an answer is needed, you get it. If something is still open, you keep it on your radar until it is truly resolved.
• Resourceful and persistent. When the obvious route does not work, you do not get stuck - you find another path, bring back thoughtful options, and keep things moving.
• Confident enough to ask for what you need, follow up more than once, surface issues early, and help very busy people make decisions without adding unnecessary friction.
• Calm under pressure, warm with children and staff, deeply discreet with sensitive information, and clear and polished in both written and verbal communication.
• Naturally anticipatory and cost-conscious, with good instincts around urgency, tradeoffs, boundaries, and when something needs to be escalated.

Responsibilities

• Own the day-to-day rhythm of the household from A to Z, coordinating household staff, vendors, contractors, building staff, schools, caregivers, and service providers so things feel seamless rather than managed.
• Manage personal and family calendars, appointments, school and childcare logistics, extracurriculars, personal travel, reservations, itineraries, and the inevitable last-minute changes - keeping everyone clear on what is happening and what comes next.
• Stay ahead of household maintenance, repairs, recurring services, deliveries, installations, renewals, and special projects, carrying each one through to completion.
• Manage purchasing, shipping, returns, inventory, errands, prescriptions, groceries, gifting, and special requests, with an eye toward anticipating recurring needs and important dates before they become urgent.
• Keep household expenses, bills, subscriptions, reimbursements, refunds, vendor payments, and other personal administration organized, accurate, and handled with discretion.
• Take multi-step projects and events from idea to done - researching options, building timelines, coordinating vendors, managing logistics and purchasing, and making sure every final detail is closed out.
• Create simple, current systems for open items, vendors, household information, recurring obligations, deadlines, and decisions so everyone has the visibility they need without creating more work or more noise.

Skills

Highly organized

Proactive

Detail-oriented

Follow-through

Excellent judgment

Discretion

Calm under pressure

Warm with children and staff

Anticipatory

Cost-conscious

Strong communication

Tools

Google Workspace

ChatGPT

Claude

Job description

British American Household Staffing seeks a high-ownership Personal Assistant / Household Manager for a fast-moving TriBeCa family. Start asap; the ideal candidate is a continuous learner, curious, thoughtful, and able to bring calm and order to a full life.

You will manage day-to-day rhythms, calendars, travel, vendors, and integrated technology systems with strong judgment, discretion, and warmth for children and staff. Flexibility to work outside standard hours is expected.