Tribal Administrator Assistant

Fallon Paiute Shoshone Tribe; Fallon (NV); On-site; USD 40,000 - 60,000; Full time

Job summary

The Fallon Paiute-Shoshone Tribe is seeking a Tribal Administrator Assistant to provide high-level administrative support to the Tribal Administrator. This full-time role handles scheduling, correspondence, and coordination with departments.

The ideal candidate will have an associate degree or two years of college credits in office management or business, plus clerical experience; strong organizational and communication skills are required.

Qualifications

• Associate degree or two years college credits in office management or business; two years clerical experience or four years clerical experience.
• Strong organizational skills and ability to multi-task.
• Knowledge and experience of general office procedures.
• Ability to work in a fast pace environment.
• Ability to communicate effectively with staff, supervisors, and the public.
• Competent with standard office equipment and Microsoft Office.

Responsibilities

• Manages Tribal Administrator’s schedule, calendar, appointments, and meetings.
• Provides and maintains designated communication and correspondence for the TA.
• Schedules meetings and appointments; coordinates travel itineraries.
• Maintains files, memos, reports, and various documents; handles confidential information.
• Greets and assists visitors and clients; liaises with staff and the public.
• Proofreads and edits documents and public notices for grammar.
• Coordinates travel arrangements including lodging and transportation.
• Performs complex clerical tasks and works independently.

Skills

Organizational skills

Multitasking

Effective communication

Privacy and discretion

Customer service

Education

Associate degree or 2 years college credits in office management/business

2–4 years clerical/administrative experience

Tools

Microsoft Office

General office equipment

Job description

Job Opportunities

The Tribal Administrator (T.A.) Assistant is under the direct supervision of the Tribal Administrator of the Fallon Paiute-Shoshone Tribe. This is a full-time position that provides administrative support to the Tribal Administrator.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manages Tribal Administrator (T.A.)’s schedule, calendar, appointments, and/or meetings.
• Practices excellent customer service skills when dealing with corporations and businesses on behalf of T.A. and FPST as a whole.
• Provides and maintains designated communication and correspondence for the T.A.
• Schedules meetings and appointments.
• Maintains files, memos, reports, and various documents.
• Greets, directs, and otherwise assists visitors and clients.
• Maintains absolute privacy, discretion, and security of confidential files, materials, and record-keeping systems.
• Collaborates and communicates with various departments and staff for/on behalf of T.A. when necessary.
• Performs complex clerical tasks.
• Proofreads and edits all documents and public notices for grammatical errors.
• Coordinates all necessary travel itinerary for T.A. including lodging, transportation, etc.
• Prepares documentation, including purchase orders, supply orders, check requests, on behalf of the T.A.
• Provides assistance with program and community outreach and notifications in print and electronic media.
• Works independently.
• Maintains a professional appearance and demeanor at all times while also working diplomatically, efficiently, and effectively with management, staff, and public.
• Other job-related tasks deemed essential by supervisor.

KNOWLEDGE, SKILLS & ABILITIES

• Must have an Associate’s Degree or two (2) years college credits in an office management or business related field, and two (2) years professional work experience in an administrative or clerical field; or four (4) years professional experience in an administrative or clerical field.
• Must have strong organizational skills and ability to multi-task.
• Must have knowledge and experience of general office procedures.
• Must have ability to work in a fast pace environment.
• Must have ability to communicate effectively with other members of the staff, supervisors, and the public.
• Must be competent with standard office equipment, computer and intermediate knowledge of Microsoft Office software.

QUALIFICATION REQUIREMENTS

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

• Ability to communicate effectively, both verbal and written.
• Ability to demonstrate a maximum degree of professionalism and diplomacy.
• Ability to be tactful, diplomatic, and mature with an ability to work with a wide variety of personalities, demonstrating objectivity, respect, courtesy, maturity, and patience.
• Ability to maintain a professional demeanor when dealing with the public especially in difficult and stressful situations.
• Ability to think quickly, maintain self-control, and adapt to stressful situations.
• Ability to demonstrate excellent problem solving and critical thinking skills.
• Ability to relate well with people and to use good judgment.

EMPLOYMENT INFORMATION

Fallon Paiute-Shoshone Tribe and Native American/Indian Preference;

Employment preferences to members of the Fallon Paiute-Shoshone and to members of federally-recognized Indian Tribes shall apply to this position pursuant to the Tribe ’ s Personnel Policies. Persons of Tribe and/or Indian ancestry and wish to claim these employment preferences should submit a copy of the Tribal Enrollment Card/Certification indicating the name of the Tribe they are enrolled with.

U.S. Veteran ’ s Preference;

Preference to opportunities to veterans honorably discharged from the United States Armed Forces shall apply to this position pursuant to the Tribe ’ s Personnel Policies.

Equal Opportunity Employer;

The Fallon Paiute-Shoshone Tribe does not discriminate on the basis of race, color, national original, sex, religious preference, age, handicap, marital status, political preference, genetics or membership or non-membership in any employee organization, except as allowed by Federal and/or Tribal Law.

Drug Free Workplace;

The Fallon Paiute-Shoshone Tribe is a drug-free workplace. All employees are subject to a pre-employment and random drug screens.

Background Checks;

All employees must be able to pass a background check per the Tribe's Background Check Policy.

Position Description Limitations;

This position description does not constitute an employment agreement between the Tribe and the employee, and is subject to change by the Council as the needs of the Tribe and the requirements of the job change. This position description is not intended to present a descriptive list of the range of duties performed by any employee in this position and is not intended to reflect all duties performed within the position.