Administrative Assistant (Internal - Deadline 11/15/2026)

Torres Martinez; California; On-site; USD 28,000 - 37,000; Full time

Job summary

Torres Martinez is seeking an Administrative Assistant (Internal) to support the Program Operations division in Thermal, CA. The role requires clerical expertise, strong communication, and the ability to manage schedules, records, and travel arrangements.

The position is full-time, non-exempt, with an hourly wage of $23.14 and a deadline of 11/15/2026. The incumbent will handle visitor reception, filing, minutes, expenses, and related administrative tasks in a professional office environment.

Qualifications

• Two years of related work experience; 30 college credits equivalent.
• Associate degree in Public or Business Administration or related field.
• High School Diploma or equivalent with four years of related experience.

Responsibilities

• Answer and screen phone calls; direct visitors.
• Schedule travel, meetings, and appointments.
• Prepare agendas and distribute minutes.
• Maintain filing systems; retrieve information.
• Process expenses and track funds.

Skills

Record-keeping

Filing systems

Interpersonal skills

Written and verbal communication

Office equipment operation

Health and safety compliance

Independent work

Education

Associate in Arts in Public or Business Administration

High School Diploma or equivalent

Job description

Administrative Assistant (Internal - Deadline 11/15/2026)

Thermal - Program Operations Full Time Thermal, Thermal, CA, US 2 Attachments

For Posting Purposes Only

JOB TITLE: Administrative Assistant

DIVISION: TANF

DEPARTMENT: Program Operations

FLSA STATUS: Non-Exempt

SALARY: $23.14 Per hour non-negotiable

SUMMARY : Under the direction of the assigned supervisor this position will primarily be responsible for facilitating efficient operations of the assigned department by performing a variety of clerical and administrative tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Including but not limited to the following duties and responsibilities.

• Answers, transfers phone calls, screening when necessary
• Welcomes and directs visitors and clients
• Maintains filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents
• Prepares written summaries of data
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors
• Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings
• Maintains a system for recording expenses and the use of funds

SUPERVISORY RESPONSIBILITIES:

OTHER DUTIES:

• Attend meetings
• Attend mandatory training
• Travel as required to perform duties
• Perform related duties as assigned

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.

K NOWLEDGE OF:

• Record-keeping techniques
• Filing systems, including electronic

A BI L I T Y TO:

• Apply cultural sensitivity to cultural relevant programming, primarily Native American
• Understand and follow oral and written directions
• Provide excellent interpersonal and customer service skills
• Communicate effectively both orally and in writing
• Operate standard office equipment including a computer and assigned software
• Observe and follow health and safety regulations
• Work with minimal supervision on assigned duties

E DUCATION and/or EXPERIENCE: An equivalent combination of education and related work experience may be considered. Two (2) years of related work experience will be equal to 30 college credits and vice versa.

• Associate in Arts degree required in Public or Business Administration or related field and two (2) years of related experience in an administrative role OR
• High School Diploma or equivalency certificate required and four (4) years of related experience and two (2) years of related experience an administrative role

CERTIFICATES, LICENSES, AND REGISTRATIONS: To perform and to continue to be qualified for this position, the requirements listed below must be met at a time of hire or may be obtained within a specific amount of time depending on the position requirements. Costs for required certifications, licenses, and registration are to be covered by employees, unless offered by the Tribe.

• Requires driving in the course and scope of employment. Must maintain throughout employment a valid California Class C driver’s license and insurability under the Tribe’s vehicle insurance policy
• Requires throughout employment regular contact with or control over Indian children and therefore may be subject to the background investigative process to comply with P.L.101-630
• Requires throughout employment to maintain a Mandated Reporting Certificate of Training
• Requires throughout employment maintaining a CPR/AED/First Aid Card or Certification

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Hearing and speaking to exchange information and make presentations
• Prolonged periods sitting at a desk and working on a computer
• Dexterity of hands and fingers to operate a computer keyboard.
• Seeing to read a variety of materials
• Sitting walking and standing for extended periods of time
• Bending at the waist, kneeling, and crouching
• Lifting to 15 pounds

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Driving a vehicle if required
• Indoor office environment
• Dealing with difficult people

TMDCI Member/Indian Preference Policy:

The Tribe shall, to the greatest extent feasible, give preference in employment to Indian applicants who meet the required qualifications in accordance with applicable law, including the TERO Ordinance. “Indian preference in employment” as used in this policy, applies in all aspects of the employment relationship including, hiring, termination of employment, promotion, training, transfer, and related issues.

Notice of Drug Free Workplace Act Requirements:

The Torres Martinez Desert Cahuilla Indians are required to implement the Drug Free Workplace Act of 1988 (41 U.S.C. §741). As such, it is unlawful for employees to manufacture, distribute, dispense, possess, or use a controlled substance on the job site. Employees that are reasonably suspected of violating this Act may be subject to drug testing as a condition of employment. A drug screening test will be given to all applicants prior to employment.

Essential Government Functions:

All work performed under this job classification is in support of essential governmental functions of the Torres Martinez Desert Cahuilla Indians .

Job Description Subject to Change

Attachments (2)

Application Process Approved 05.16.2024.pdf