Trial Division Office Specialist - Full-Time (In-Office)

State of Oregon; Salem (OR); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Vacation and sick leave

11 paid holidays per year

Excellent health benefits

Pension/retirement programs

Job summary

The Oregon Department of Justice, Trial Division, is seeking two Office Specialist 1s for the Portland Legal Office. This full‑time in‑office role supports trial work for the state, with typical hours 8:00–5:00, Mon–Fri.

You will manage mail, prepare trial binders, archive files, and handle data entry in case management systems while maintaining confidentiality and attention to detail. Qualified candidates have at least one year of general clerical experience, or an equivalent combination of

Qualifications

• One year of general clerical experience including keyboarding/word processing.
• Equivalent combination of experience and college coursework acceptable.
• Must have and maintain a valid Oregon Driver’s License.

Responsibilities

• Process incoming and outgoing mail (physical and electronic), review documents for errors.
• Prepare trial binders with documents, correctly ordered and labeled.
• Prepare files for archive and enter data into the case management system.
• Make scheduled and unscheduled messenger runs for the agency.
• Open and close files following division guidelines.
• Enter data into case management systems and distribute dockets.

Skills

General clerical experience

Keyboarding

Word processing

Excellent communication/interpersonal

Multitasking

Confidentiality

Attention to detail

Education

Equivalent combination of experience and college coursework or training in a general office occupation

Tools

Electronic document management software

Job description

The Oregon Department of Justice, Trial Division, is seeking two Office Specialist 1s for the Portland Legal Office. This full‑time in‑office role supports trial work for the state, with typical hours 8:00–5:00, Mon–Fri.

You will manage mail, prepare trial binders, archive files, and handle data entry in case management systems while maintaining confidentiality and attention to detail. Qualified candidates have at least one year of general clerical experience, or an equivalent combination of