Office Specialist 1 - Trial Division (Multiple Vacancies)

State of Oregon; Salem (OR); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Vacation and sick leave

11 paid holidays per year

Excellent health benefits

Pension/retirement programs

Job summary

The Oregon Department of Justice, Trial Division, is seeking two Office Specialist 1s for the Portland Legal Office. This full‑time in‑office role supports trial work for the state, with typical hours 8:00–5:00, Mon–Fri.

You will manage mail, prepare trial binders, archive files, and handle data entry in case management systems while maintaining confidentiality and attention to detail. Qualified candidates have at least one year of general clerical experience, or an equivalent combination of

Qualifications

• One year of general clerical experience including keyboarding/word processing.
• Equivalent combination of experience and college coursework acceptable.
• Must have and maintain a valid Oregon Driver’s License.

Responsibilities

• Process incoming and outgoing mail (physical and electronic), review documents for errors.
• Prepare trial binders with documents, correctly ordered and labeled.
• Prepare files for archive and enter data into the case management system.
• Make scheduled and unscheduled messenger runs for the agency.
• Open and close files following division guidelines.
• Enter data into case management systems and distribute dockets.

Skills

General clerical experience

Keyboarding

Word processing

Excellent communication/interpersonal

Multitasking

Confidentiality

Attention to detail

Education

Equivalent combination of experience and college coursework or training in a general office occupation

Tools

Electronic document management software

Job description

Initial Posting Date 09/03/2026

Application Deadline 09/17/2026

Agency Department of Justice

Salary Range $3,515 - $4,312

Position Type Employee

Position Title Office Specialist 1 - Trial Division (Multiple Vacancies)

Job Description

The Oregon Department of Justice, Trial Division is seeking to hire two Office Specialists (Office Specialist 1) for the Portland Legal Office. The Trial Division defends the State of Oregon and all its agencies, departments, boards, commissions, and district attorney's offices before the state and federal trial courts in Oregon. If you are looking for a challenging opportunity with day-to-day variety, this may be the position for you. We offer generous benefits for you and your family, a great work-life balance, and a strong public service mission you can get behind. Due to the nature of this position, the required work hours are 8:00 am to 5:00 pm, Monday through Friday, with an hour scheduled for lunch. The position is full-time in office.

Job Duties (in Part)

• Responsible for processing incoming and outgoing mail (physical and electronic), including reviewing documents for typographical errors, accuracy, and completeness.
• Prepares binders for attorneys to take to trial including printing the requested documents, ensuring all documents are in correct order and labeled tabs are provided if requested.
• Prepare files for archive, including, but not limited to entering data into case management system, maintaining record of files, and transportation of files.
• Make scheduled and unscheduled messenger runs in and out of the agency.
• Open and close files using division guidelines.
• Enter data into computerized case management systems and file documents.
• Collect data for case management docket control and distribute numerous dockets.

Required Experience

Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply, and allow us to evaluate the knowledge, skills and abilities that you demonstrate, using an intentional equity lens.

• One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents.

OR

• An equivalent combination of experience and college coursework or training in a general office occupation.

AND

• Must have and maintain a valid Oregon Driver’s License.

Desired Skills, Experiences, And Attributes

• Experience performing alpha-numeric filing of physical legal documents.
• Experience with electronic document management software and databases.
• Excellent communication/interpersonal skills.
• Excellent multi-tasking skills.
• Must be able to maintain confidentiality.
• Must have excellent attention to detail.

What’s In It For You

• Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
• Permanent, full-time employment.
• Vacation, sick leave, 11 paid holidays a year, and special days off.
• Excellent medical, dental, and vision benefits.
• Pension and retirement programs.
• Endless peer and management support, and representation by the Service Employees International Union (SEIU).
• Opportunity to expand your professional skills.

For more information about our benefits, you can learn here.

The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.

Oregon Department of Justice

1162 Court St NE

Salem OR, 97301

[e-mail]

Phone: [phone]

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