Treatment Coordinator

Astera Cancer Care; Monroe (NJ); On-site; USD 57,308,000 - 85,962,000; Full time

Job summary

Astera Cancer Care is seeking a Treatment Coordinator for our Central New Jersey location, floating to support Monroe, East Brunswick, Robbinsville, and Somerset offices as needed.

The role focuses on scheduling patient appointments for visits, labs, injections and chemotherapy, supporting clinicians, coordinating education with billing, ensuring pre-certifications, and maintaining clear communication with staff and Pharmacy. Travel to multiple office sites is required.

Qualifications

• High School Diploma or GED required.
• Clerical experience required.
• Knowledge of standard office equipment.
• Knowledge of EMR systems (preferably OncoEMR).
• Must be willing to travel to office sites for coverage.

Responsibilities

• Schedule all patient appointments and pre-visit activities including labs, injections and chemotherapy treatments according to scheduling policies.
• Support clinical providers and coordinate with the billing team to ensure timely chemotherapy education and treatment initiation.
• Ensure all appointments/treatments are pre-certified and properly documented.
• Maintain close communication with supervisor, pharmacy and physicians regarding medication approval or delays.
• Manage time effectively to complete assignments within deadlines.
• Answer phones professionally and assist triage nurses as needed.
• Identify need for premeds and advise Nurses/Physician Assistants accordingly.
• Order, track and maintain medical and clerical supplies; monitor inventory.

Skills

Clerical experience

EMR familiarity

Office equipment

Travel willingness

Education

High School Diploma or GED

Tools

OncoEMR

Job description

Why Join Us?
For us, what matters most is excellence. We are caring professionals, people who live, work and dedicate themselves to the communities within New Jersey and Pennsylvania. As such, we strive to provide a sanctuary of excellence, precision, thoroughness and genuine compassion. We also take a whole-person approach to patient care and treatment, tailoring all that we do around their unique needs. And we do all we can for patients, going the extra mile to see that they’re supported, informed and getting the one-on-one care and service they deserve.

Job Description

Our Oncology practice is looking for a Treatment Coordinator for our Central New Jersey location. The ideal candidate would be expected to float as needed to support our Central Jersey offices, including Monroe, East Brunswick, Robbinsville, and Somerset.

Essential Functions

• Responsible for scheduling all patient appointments and oral teaches for office visits, laboratory, injections and chemotherapy treatments in accordance with scheduling policies and procedures.
• Supports all clinical providers.
• Follows up with billing to ensure the timely scheduling of patient chemotherapy education and the start of all treatments.
• Assures all scheduled appointments and/or treatments have been pre-certified.
• Maintains close communication with supervisor, pharmacy and physicians should medication not be approved or should a delay in approval occur.
• Utilizes effective time management skills to set priorities for all assignments/projects to be completed within required time frames.
• Greets all patients, families and caregivers and answers the telephone in a professional manner.
• Accepts and refers telephone calls for assigned members of the staff and answers/assists triage nurses with phones – communicate with clinical staff.
• Identify if premeds are needed for regimen and bring to attention of Nurse Practitioners, Physician Assistants or RNs.
• Orders and maintains all medical and clerical supplies and equipment. Checks orders upon arrival for completeness. Ensures that supplies are stored properly. Monitors all inventory.
• Practices OSHA safety standards. Maintains Universal Precautions.
• All other duties as assigned.

Education & Experience

• High School Diploma or GED required.
• Clerical experience required
• Knowledge of standard office equipment, i.e. computer, fax, copier and telephone skills required
• Knowledge of EMR systems (preferably OncoEMR).
• Must be willing to travel to office sites for coverage.

Pay Range:

$20/hr - $30/hr

Pay Transparency:

The above reflects the anticipated pay range for this position. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.
We are proud to offer a comprehensive benefit package and paid time off. The health benefits include immediate eligibility for medical, dental, vision, life, disability, HSA, FSA and other ancillary benefits. We also offer a 401(k) plan with company contribution, profit sharing, tuition assistance and employee referral bonus.