Traveling Receiving Coordinator

Singleton Construction, LLC; Grand Rapids (MI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Job summary

Singleton Construction, LLC is seeking a Receiving Coordinator to manage on-site inventory, deliveries, and documentation. You will work closely with superintendents, project managers, and vendors to keep materials available and organized for project teams.

This role emphasizes active site involvement, travel, and supporting the project lifecycle with logistics, documentation, and administrative tasks. A fast-paced construction environment awaits.

Qualifications

• Experience in receiving, warehouse operations, or inventory management.
• Ability to manage multiple priorities and deliveries simultaneously.
• Strong communication and customer service skills.
• Comfort with spreadsheets, email, and online systems.

Responsibilities

• Receive and inspect deliveries.
• Track all incoming materials and fixtures.
• Unload and organize pallets, crates, and boxes.
• Identify and report damaged or missing items within 24 hours.
• Maintain accurate inventory records.
• Keep materials organized and secure on-site.
• File packing slips and bills of lading.
• Update material trackers and inventory logs.
• Place material orders as directed; monitor inventory by location.
• Support two-week look-ahead planning meetings.
• Help prevent schedule delays caused by material shortages.
• Provide administrative support to the project team.
• Coordinate with Superintendents, Project Managers, and vendors.
• Assist with scheduling and project documentation.

Skills

Organizational skills

Receiving/warehousing experience

Inventory management

Logistics coordination

Project coordination

Communication skills

Customer service

Tools

Spreadsheets

Email

Online systems

Job description

If you're the type of person who notices when something is out of place, enjoys staying organized, and takes pride in keeping things running smoothly, this could be the opportunity for you.

At Singleton Construction, our projects move fast. Materials arrive daily, schedules constantly evolve, and dozens of moving parts must come together at the right time to keep a project on track. That's where our Receiving Coordinators make a difference.

As a Receiving Coordinator, you'll be the hub of jobsite inventory and material management, making sure every delivery is accounted for, organized, protected, and available when the project team needs it. You'll work closely with Superintendents, Project Managers, vendors, and delivery drivers to ensure materials don't become a roadblock to project success.

This isn't a traditional warehouse role. You'll be part of an active construction project, helping support the team through inventory coordination, documentation, delivery management, and administrative support.

Why Singleton?

Singleton Construction delivers nationwide retail and commercial construction programs for some of America's most recognized brands. Our clients trust us because we build strong relationships, communicate openly, and consistently deliver results.

As a Receiving Coordinator, you'll play a critical role in project execution. When deliveries are tracked, inventory is organized, and materials are available when crews need them, projects stay on schedule and clients stay happy.

You'll work alongside experienced construction professionals while building valuable skills in project coordination, logistics, inventory management, and operations. No two projects are exactly alike, giving you the opportunity to learn, grow, and make an impact every day.

Whether you come from construction, logistics, warehousing, inventory management, or another fast-paced environment, you'll have the chance to build a rewarding career with a team that values organization, accountability, and teamwork.

What You'll Be Doing

As a Receiving Coordinator, you'll support on-site operations by managing deliveries, maintaining inventory accuracy, and helping ensure materials are available when needed throughout the project lifecycle.

Your responsibilities will include:

• Receive and inspect deliveries
• Track all incoming materials and fixtures
• Unload and organize pallets, crates, and boxes
• Identify and report damaged or missing items within 24 hours
• Maintain accurate inventory records
• Keep materials organized and secure on-site
• File packing slips and bills of lading
• Update material trackers and inventory logs
• Place material orders as directedMonitor inventory by location and container
• Support Two-Week Look Ahead planning meetings
• Help prevent schedule delays caused by material shortages
• Provide administrative support to the project team
• Coordinate with Superintendents, Project Managers, and vendors
• Assist with scheduling and project documentation

What Success Looks Like

• Deliveries arrive and are properly documented
• Materials are organized, protected, and easy to locate
• Inventory records remain accurate and up to date
• The project team has the information they need to stay ahead of material shortages and schedule impacts
• Superintendents and Project Managers trust you to keep critical project resources organized, tracked, and available when needed

Requirements

• Strong organizational skills and attention to detail
• Experience in receiving, warehouse operations, inventory management, logistics, project coordination, or related fields
• This is a 100% travel position with at least one weekend at home a month
• Ability to manage multiple priorities and deliveries simultaneously
• Strong communication and customer service skills
• Experience maintaining records, tracking information, and staying organized
• Comfort working with spreadsheets, email, and online systems
• Ability to use smartphones or tablets for documentation and reporting
• Ability to work independently while supporting a larger team
• A valid driver's license and reliable transportation
• Forklift certification preferred but not required
• OSHA 10 certification preferred but not required

Benefits

Why You'll Love Working Here

• Opportunity to travel and support projects across the country
• Work alongside experienced construction and project management professionals
• Be part of exciting retail and commercial construction projects
• Gain valuable experience in logistics, inventory management, and project coordination
• Career growth opportunities within a growing company
• Collaborative team environment that values your contributions
• Competitive compensation and benefits package
• Medical, Dental, Vision, and 401(k) benefits
• Travel support and lodging provided when required for projects