Traveling Business Office Manager (Float BOM)

Generationshealthcare; San Jose (CA); On-site; USD 80,000 - 87,000; Full time

Benefits offered by this job

Health benefits

Sign-on bonus

Career growth opportunities

Job summary

Generations Healthcare is seeking a Traveling Business Office Manager (Float BOM) to oversee business office functions across multiple facilities. This role requires travel to sites and collaboration with the Corporate AR Team on billing, audits, and special projects.

The position includes month-end close duties, billing updates with vendors, and implementation of best practices in the business office. Strong decentralized billing experience and travel flexibility are essential.

Qualifications

• Decentralized billing experience preferred.
• Knowledge of skilled nursing & long-term care billing and collection practices.
• Background check, pre-employment physical, and drug screening required.

Responsibilities

• Assist in day-to-day facility accounting and administrative functions.
• Serve as interim BOM when BOM vacancies occur at facilities.
• Complete month end close process and reports when acting as interim BOM.
• Communicate with vendors on census and billing updates for timely invoices.
• Work with Corporate AR Team on company-wide or facility-specific projects.
• Implement policies and procedures governing facility accounting functions.
• Balance daily census with Nurses' census.
• Assist with Medi-Cal authorizations and documentation as needed.
• Enter and maintain resident and account information in electronic health system.
• Perform monthly reconciliations and maintain resident trust accounts.

Skills

Decentralized billing experience

Communication skills

Organization

Travel readiness

Detail oriented

Team coordination

Education

High School diploma or equivalent

BA degree preferred

Tools

Microsoft Office

Job description

Traveling Business Office Manager (Float BOM) Decentralized Billing Experience Preferred

Locations: Contra Costa County, Fresno County, Modesto County, Placer County and Sacramento County Total of eleven locations (Majority in Contra Costa County)

Full Time / Annual Salary: $80,000.00 - $87,000.00 DOE

Generations Healthcare is looking for a Traveling Business Office Manager to join our team.

Position Overview:

This is a supportive role which works closely with the Corporate AR Team to serve as interim Business Office Manager (BOM) for company facilities with BOM vacancies. Responsible for independent oversight of business office functions and day-to-day accounting functions when acting as interim BOM. This position also assists with special projects, health plan payer resolutions, training, analysis, and audits. This is a floating role which requires travel to company facilities and AR Team meetings.

Benefits:

We offer a competitive compensation package, healthcare benefits, and excellent career growth opportunities. Health Benefits for full-time employees offered 1st of the month following hire date. Benefits and incentive programs (including sign-on bonuses, if applicable) are subject to eligibility requirements and may change at any time. Sign-on bonus terms and amounts are subject to change and are based on the employee’s date of hire.

Essential Functions:

• Assist in the implementation of day-to-day facility accounting and administrative functions.
• Work in business office of assigned facilities in the event of, but not limited to, the following situations: business office personnel leave of absence, business office position vacancy, special projects, training business office personnel, etc.
• Responsible for completing month end close process, checklist and reports when acting as interim BOM.
• Communicate with monthly vendors on census and billing updates to ensure invoices are produced timely and accurately.
• Work with Corporate AR Team on company-wide and/or facility-specific projects. (Examples of projects include: auditing, billing, collections, follow up, working with health plans, etc.).
• Implement written policies and procedures that govern the accounting functions of the facilities.
• Assist with creation and implementation of best practice procedures within the business office.
• Assist with procedural training of new and/or existing business office staff.
• Balance daily census to Nurses' census.
• Assist in the completion of initial and re-authorization Treatment Authorization Requests and Managed Care Medi-Cal authorizations as needed, including all pertinent documentation necessary for approval.
• Assist in the completion of documentation for Medi-Cal application/benefits for beneficiaries, as necessary.
• Enter and maintain resident and account information in electronic healthcare system.
• Research and perform collection activity on accounts, i.e., claims submission, follow-up, appeals, and correspondence in assigned facilities as needed.
• Disburse and receive funds, perform monthly reconciliation, manage resident balances, and maintain records of resident trust account.
• Post cash and charges to resident accounts. Audit accounts and make adjustments, as necessary. Ensure that daily rates are correct according to existing contracts.
• Perform month end closing functions and claims submission as necessary or directed.
• Maintain the facilities' accounts receivable aging reports, complete an AR Review and take action on any accounts that have not been paid.
• Attend and participate in facility Department Head meetings and functions as directed by the facility Administrator when acting as interim BOM.
• Maintain all resident financial records in an orderly fashion.
• Report to the Corporate AR Team any audit findings that require their attention.

Education Requirements/Qualifications:

• High School diploma or equivalent; BA degree is preferred.
• 3+ years of Business Office Manager experience in Skilled Nursing/Post-Acute setting.
• Experience with billing Medicare, Medi-Cal/Medicaid, Managed Care & Coinsurance.
• This position requires the successful completion of a background check, pre-employment physical, and drug screening as part of the hiring process.

Knowledge /Skills/ Abilities:

• Decentralized billing experience preferred.
• Knowledge of skilled nursing & long-term care billing and collection practices and techniques.
• Ability to communicate effectively with residents and their family members, and at all levels of the organization.
• Ability to organize and prioritize to meet deadlines.
• Skilled in the use of computers and the Microsoft Office suite of applications.
• Ability to have flexible work hours.
• Ability to travel, including overnight travel.
• Ability to be accurate, concise and detail oriented.
• Skilled in directing and motivating business office personnel.

More detailed information, including our mission statement and virtual tours of our facilities, can be viewed at www.generationshealthcare.com.

The Company is an equal opportunity employer and makes employment decisions on the basis of merit. The Company prohibits unlawful discrimination against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, reproductive health decision making, gender, gender identity, gender expression, age, military status, veteran status, uniformed service member status, sexual orientation, transgender identity, citizenship status, pregnancy, or any other consideration made unlawful by federal, state, or local laws. The Company also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.