Travel Scheduler & Workflow Planner

traveling-with-mchaila; South Bend (IN); On-site; USD 40,000 - 60,000; Full time

Job summary

Traveling with Mchaila is seeking an organized Travel Scheduler & Workflow Planner to support daily operations by coordinating travel timelines and managing itineraries. This fully remote role emphasizes structured processes, clear communication, and maintaining accuracy across multiple tasks.

You will use established systems and training to support travel-related requests while working independently, ensuring high standards of professionalism and efficiency.

Qualifications

• Strong organizational and communication skills.
• Ability to manage multiple schedules and prioritize effectively.
• Experience in scheduling, administrative coordination, workflow management, or customer support.
• Comfortable working independently in a remote setting.
• Detail-focused and tech-savvy.
• Citizen of US, UK, Australia, Mexico, Spain, or LATAM.

Responsibilities

• Coordinate travel schedules, timelines, and key planning milestones
• Oversee workflow progress to ensure travel-related tasks are completed accurately and on time
• Communicate with clients and team members to gather and confirm itinerary details
• Track updates, monitor outstanding items, and follow up as needed
• Maintain organized digital records, itineraries, and documentation
• Review travel plans to ensure accuracy and completeness
• Identify ways to improve efficiency and maintain smooth planning processes

Skills

Organizational skills

Communication skills

Schedule management

Remote work experience

Attention to detail

Job description

We're looking for an organized and proactiveTravel Scheduler & Workflow Plannerto support daily operations by coordinating travel timelines, managing itinerary schedules, and ensuring workflows run efficiently from planning through completion. This fully remote opportunity is ideal for someone who thrives on structure, clear communication, and keeping multiple moving parts aligned.

In this role, you'll use established systems, tools, and training to support travel-related requests and internal workflows while working independently and maintaining high standards of accuracy and professionalism.

What You'll Do:

• Coordinate travel schedules, timelines, and key planning milestones
• Oversee workflow progress to ensure travel-related tasks are completed accurately and on time
• Communicate with clients and team members to gather and confirm itinerary details
• Track updates, monitor outstanding items, and follow up as needed
• Maintain organized digital records, itineraries, and documentation
• Review travel plans to ensure accuracy and completeness
• Identify ways to improve efficiency and maintain smooth planning processes

What We're Looking For:

• Strong organizational and communication skills
• Ability to manage multiple schedules and prioritize effectively
• Experience in scheduling, administrative coordination, workflow management, or customer support (preferred, not required)
• Comfortable working independently in a remote setting
• Detail-focused, dependable, and tech-savvy
• Must be a citizen of the US, UK, Australia, Mexico, Spain, or LATAM

Why This Role Stands Out:

• Fully remote flexibility
• Structured onboarding and ongoing support
• Clear processes and systems designed for success
• Opportunity to build experience in scheduling and workflow coordination
• Long-term growth opportunities within a collaborative team