Travel Scheduler & Workflow Planner

traveling-with-mchaila; California (MO); On-site; USD 42,000 - 67,000; Full time

Job summary

Traveling with Mchaila is hiring a Travel Scheduler & Workflow Planner to support daily operations by coordinating travel timelines, managing itineraries, and ensuring workflows run efficiently from planning through completion. This fully remote opportunity values structure, clear communication, and keeping multiple moving parts aligned.

You will use established systems and training to support travel requests and internal workflows while working independently with accuracy and professionalism.

Qualifications

• Strong organizational and communication skills are essential.
• Ability to manage multiple schedules and prioritize effectively.
• Experience in scheduling, admin coordination, workflow management, or customer support is preferred but not required.
• Comfortable working independently in a remote setting.
• Detail-focused, dependable, and tech-savvy.

Responsibilities

• Coordinate travel schedules, timelines, and key planning milestones.
• Oversee workflow progress to ensure travel-related tasks are completed accurately and on time.
• Communicate with clients and team members to gather and confirm itinerary details.
• Track updates, monitor outstanding items, and follow up as needed.
• Maintain organized digital records, itineraries, and documentation.
• Review travel plans to ensure accuracy and completeness.
• Identify ways to improve efficiency and maintain smooth planning processes.

Skills

Organizational skills

Communication

Multi-schedule management

Remote work experience

Detail-oriented

Job description

We're looking for an organized and proactiveTravel Scheduler & Workflow Plannerto support daily operations by coordinating travel timelines, managing itinerary schedules, and ensuring workflows run efficiently from planning through completion. This fully remote opportunity is ideal for someone who thrives on structure, clear communication, and keeping multiple moving parts aligned.

In this role, you'll use established systems, tools, and training to support travel-related requests and internal workflows while working independently and maintaining high standards of accuracy and professionalism.

What You'll Do:

• Coordinate travel schedules, timelines, and key planning milestones
• Oversee workflow progress to ensure travel-related tasks are completed accurately and on time
• Communicate with clients and team members to gather and confirm itinerary details
• Track updates, monitor outstanding items, and follow up as needed
• Maintain organized digital records, itineraries, and documentation
• Review travel plans to ensure accuracy and completeness
• Identify ways to improve efficiency and maintain smooth planning processes

What We're Looking For:

• Strong organizational and communication skills
• Ability to manage multiple schedules and prioritize effectively
• Experience in scheduling, administrative coordination, workflow management, or customer support (preferred, not required)
• Comfortable working independently in a remote setting
• Detail-focused, dependable, and tech-savvy
• Must be a citizen of the US, UK, Australia, Mexico, Spain, or LATAM

Why This Role Stands Out:

• Fully remote flexibility
• Structured onboarding and ongoing support
• Clear processes and systems designed for success
• Opportunity to build experience in scheduling and workflow coordination
• Long-term growth opportunities within a collaborative team