Remote Travel Administrative Coordinator

Consultwithtray; Providence (RI); Remote; USD 55,000 - 80,000; Full time

Benefits offered by this job

Fully remote

Structured onboarding

Travel benefits access

Job summary

Consultwithtray is seeking a Remote Administrative Coordinator to support our travel team's daily operations. You will manage client communications, booking records, and scheduling, all from a fully remote setting.

This role emphasizes organization, professionalism, and ability to work independently with minimal supervision. You will receive full training and onboarding from day one, with clear processes and tools for success.

Qualifications

• Strong organizational and communication abilities are essential.
• Ability to work independently in a remote setup with minimal supervision.
• Experience in administrative support or coordination is a plus, not required.

Responsibilities

• Manage client communications, travel documentation, and booking records.
• Coordinate schedules, appointments, and follow-ups related to travel arrangements.
• Support administrative workflows and ensure all deadlines and details are met.
• Maintain accurate client records and track important booking information.
• Provide professional, responsive support to clients and team members throughout the travel process.
• Assist with process improvements and updates to internal travel systems.

Skills

Organization

Communication

Remote work

Tech-savvy

Job description

About the job Remote Administrative Coordinator

We are hiring a Remote Administrative Coordinator to support our travel team's daily operations, managing client communications, coordinating booking workflows, and ensuring all details are handled accurately and on time.

This is a fully remote position ideal for someone who is highly organized, professional, and comfortable managing multiple tasks independently. Full training and structured onboarding are provided from day one. No prior travel industry experience required.

What Youll Do:

• Manage client communications, travel documentation, and booking records
• Coordinate schedules, appointments, and follow-ups related to travel arrangements
• Support administrative workflows and ensure all deadlines and details are met
• Maintain accurate client records and track important booking information
• Provide professional, responsive support to clients and team members throughout the travel process
• Assist with process improvements and updates to internal travel systems

What Were Looking For:

• Strong organizational and communication skills, written and verbal
• Experience in administrative support, customer service, or coordination preferred, not required
• Comfortable working independently in a fully remote environment
• Detail-oriented, dependable, and tech-comfortable
• Able to learn and navigate digital tools, booking platforms, and internal workflows
• Must be a citizen of the US, UK, Australia, Mexico, Spain, or LATAM

Why This Role Stands Out:

• 100% remote flexibility
• Structured onboarding and ongoing training
• Clear processes and tools for success
• Opportunities for long-term growth within a supportive team

Technical Requirements

• Reliable broadband internet connection.
• Smartphone for communication and updates.

What We Offer

• Fully remote work structure
• Structured training and ongoing support
• Collaborative team environment
• Access to industry-related travel benefits