Travel-Ready Meeting & Events Lead

American Express Global Business Travel; Richmond (VA); Remote; USD 55,000 - 103,000; Full time

Job summary

American Express Global Business Travel is seeking a Meeting & Events Planner to lead all aspects of client events, from budgeting and contracting to on-site logistics. You will identify challenges early and coordinate venues, catering, transportation, and vendor briefings to ensure seamless programs.

With 3+ years in meeting/event management or hospitality, you’ll excel at multitasking, budgeting, and negotiation.

Qualifications

• 3+ years of meeting/event management or hospitality customer service experience.
• Proficiency in Microsoft Office.
• Strong organizational, communication, and negotiation skills.
• Willingness to travel to events as needed.
• Travel industry knowledge.

Responsibilities

• Maintain industry knowledge, identify upselling opportunities, and perform assigned duties.
• Select venues and coordinate facility services, security, technology, transportation, accommodations, and material shipping.
• Oversee room setup, F&B services, exhibitor logistics, and vendor/supplier briefings.
• Develop budgets, negotiate contracts, manage RFPs, payment processing, and billing compliance.
• Identify cost savings and revenue opportunities while ensuring contract adherence.
• Secure speakers, entertainment, and ancillary programming with media/PR coordination.
• Provide post-event feedback to stakeholders and serve as onsite business lead.

Skills

Meeting & events management

Hospitality customer service

Microsoft Office

Education

CMP or formal project management certification

Tools

Electronic meeting management tools

Job description

American Express Global Business Travel is seeking a Meeting & Events Planner to lead all aspects of client events, from budgeting and contracting to on-site logistics. You will identify challenges early and coordinate venues, catering, transportation, and vendor briefings to ensure seamless programs.

With 3+ years in meeting/event management or hospitality, you’ll excel at multitasking, budgeting, and negotiation.