Global Meetings & Events Planner

American Express Global Business Travel; Olympia (WA); Remote; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning platform access

Inclusion groups

Job summary

American Express Global Business Travel is seeking a Meetings & Events Planner to lead all facets of client events, maintaining adherence to guidelines and proactively addressing potential challenges. You will identify upsell opportunities, manage budgets and contracts, and coordinate venue logistics, AV, transportation, and onsite operations.

The role requires 3+ years in event management or hospitality and proficiency with Microsoft Office; strong organization, communication, and negotiation

Qualifications

• 3+ years of meeting/event management or hospitality customer service experience.
• Proficiency in Microsoft Office required.
• Strong organizational, communication, and negotiation skills.
• Ability to multitask, prioritize, and remain calm under pressure.
• Willingness to travel to events as needed.
• CMP or formal project management certification, nice to have.
• Travel industry knowledge.
• Experience with electronic meeting management tools.

Responsibilities

• Lead all aspects of client events while adhering to guidelines.
• Maintain industry knowledge and identify upselling opportunities.
• Select venues and coordinate facility services, security, transportation, accommodations, and shipping.
• Oversee room setup, F&B services, exhibitor logistics, and vendor briefings.
• Develop budgets, negotiate contracts, manage RFPs, payment processing, and billing compliance.
• Identify cost savings and revenue opportunities while ensuring contract adherence.
• Secure speakers, entertainment, and ancillary programming with media/PR coordination.
• Provide post-event feedback to stakeholders and serve as onsite business lead.

Skills

Event planning

Negotiation

Communication

Organization

Tools

Microsoft Office

Job description

American Express Global Business Travel is seeking a Meetings & Events Planner to lead all facets of client events, maintaining adherence to guidelines and proactively addressing potential challenges. You will identify upsell opportunities, manage budgets and contracts, and coordinate venue logistics, AV, transportation, and onsite operations.

The role requires 3+ years in event management or hospitality and proficiency with Microsoft Office; strong organization, communication, and negotiation