Meetings & Events Planner: Travel-Ready & Flexible Benefits

American Express Global Business Travel; Phoenix (AZ); Remote; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning & development opportunities

Inclusion groups

Job summary

American Express Global Business Travel is seeking a Meeting & Events Planner to lead all aspects of client events, manage budgets, and coordinate venue services in the United States.

You will identify upselling opportunities, oversee logistics, and work onsite as a trusted business lead, with travel to events and strong Microsoft Office skills. The role requires 3+ years in event management, excellent negotiation abilities, and a proactive approach in a collaborative, inclusive culture.

Qualifications

• 3+ years of meeting/event management or hospitality customer service experience.
• Proficiency in Microsoft Office required.
• Strong organizational, communication, and negotiation skills.
• Ability to multitask, prioritize, and remain calm under pressure.
• Willingness to travel to events as needed.
• CMP or formal project management certification, nice to have.
• Travel industry knowledge.
• Experience with electronic meeting management tools.

Responsibilities

• Lead all aspects of client events while adhering to established guidelines.
• Identify upselling opportunities and communicate potential challenges related to clients, programs, or delivery to ensure successful outcomes.
• Select venues and coordinate facility services, security, technology, transportation, accommodations, and material shipping.
• Oversee room setup, F&B services, exhibitor logistics, and vendor/supplier briefings.
• Develop budgets, negotiate contracts, manage RFPs, payment processing, and billing compliance.
• Identify cost savings and revenue opportunities while ensuring contract adherence.
• Secure speakers, entertainment, and ancillary programming with media/PR coordination.
• Provide post-event feedback to stakeholders and serve as onsite business lead.

Skills

Meeting planning

Budget management

Negotiation

Proposal writing

Microsoft Office

Travel coordination

Education

CMP certification

Bachelor's degree in hospitality or related field

Tools

Electronic meeting management tools

Job description

American Express Global Business Travel is seeking a Meeting & Events Planner to lead all aspects of client events, manage budgets, and coordinate venue services in the United States.

You will identify upselling opportunities, oversee logistics, and work onsite as a trusted business lead, with travel to events and strong Microsoft Office skills. The role requires 3+ years in event management, excellent negotiation abilities, and a proactive approach in a collaborative, inclusive culture.