Travel Operations Coordinator & Assistant Trip Director

Atomic Trips; Las Vegas (NV); On-site; USD 35,000 - 48,000; Part time

Job summary

Atomic Trips is seeking a dependable, polished Travel Operations Coordinator and Assistant Trip Director-in-training to start in Las Vegas. You will help prepare international group trips, coordinate vendors, review budgets, support travelers, and learn the systems behind each departure.

Upon successful training, you will travel internationally and operate trips alongside the trip director and local partners, keeping experiences organized, on schedule, and well supported.

Qualifications

• At least 18 years old and legally authorized to work in the United States.
• Willing to travel internationally with a valid passport.
• Able to participate in in-person training in Las Vegas.
• Flexible schedule including weekends, mornings, evenings, and travel.
• Proficient in English and comfortable using a smartphone and computer.
• Able to pass background or reference checks.

Responsibilities

• Support vendor outreach, confirmations, and follow-up, and help track quotes, deadlines, and service details
• Assist with trip budgets and cost tracking
• Review itineraries for accuracy and timing, and prepare run sheets and traveler materials
• Support traveler onboarding and pre-trip communication, including traveler calls
• Help operate trips on the ground: timing, head counts, transitions, arrivals, rooming, meals, and transportation
• Support travelers with questions and minor issues, and escalate serious matters appropriately
• Keep records, notes, and systems organized, and complete post-trip follow-up
• Grow into leading full trip days and eventually entire trips

Skills

Dependable

Punctual

Organized

Calm under pressure

Clear communication

Detail-oriented

Tech confident

Professional demeanor

Independent work

Tools

Smartphone

Computer literacy

Job description

Department

Travel Operations

Employment type

Part-time to start, path to full-time

Location

United States, Las Vegas-area preferred

Schedule

Flexible, includes some travel

Travel

International, some back-to-back

Training

In-person in Las Vegas

Role Summary

Atomic Trips is hiring a dependable, polished, and operations-minded person to train as a Travel Operations Coordinator and Assistant Trip Director. You will start with our team in Las Vegas, helping prepare international group trips, coordinate vendors, review budgets, support travelers, and learn the systems behind each departure.

Once fully trained, you will travel internationally and help operate group trips alongside the trip director, local vendors, drivers, hotels, restaurants, guides, and travelers, keeping each experience organized, on schedule, and well supported. This is a fit for someone who is calm, organized, good with people, and able to solve problems in real time.

This is work, not a vacation.

Compensation

Estimated first-year earning opportunity: approximately $35,000 to $48,000

Depending on availability, assignments accepted, experience, and progression in the role. This is an estimate, not a guaranteed salary, and total earnings vary. Required business travel expenses are covered separately.

What You Would Do

• Support vendor outreach, confirmations, and follow-up, and help track quotes, deadlines, and service details
• Assist with trip budgets and cost tracking
• Review itineraries for accuracy and timing, and prepare run sheets and traveler materials
• Support traveler onboarding and pre-trip communication, including traveler calls
• Help operate trips on the ground: timing, head counts, transitions, arrivals, rooming, meals, and transportation
• Support travelers with questions and minor issues, and **escalate** serious matters appropriately
• Keep records, notes, and systems organized, and complete post-trip follow-up
• Grow into leading full trip days and eventually entire trips

Ideal Candidate

• Dependable, punctual, and organized
• Calm under pressure, clear in communication, and comfortable with groups
• Detail-oriented enough to work with budgets, vendor notes, and deadlines
• Confident with computers, software, and everyday business systems
• Polished, professional, and able to represent Atomic Trips well
• Able to work independently after training, and interested in growing long term

Required Qualifications

• At least 18 years old and legally authorized to work in the United States
• A valid passport, or able to obtain one promptly, and able to travel internationally
• Able to take part in in-person training in Las Vegas
• A flexible schedule, including some weekends, mornings, evenings, and travel assignments
• Able to communicate clearly in English and use a smartphone and computer confidently
• Able to pass any lawful background or reference checks required for the role

Career Growth

Travel Operations Coordinator - Assistant Trip Director - Senior Assistant Trip Director - Lead Trip Director - Travel Operations Manager

This role is designed for someone who wants room to grow, one year at a time, into greater responsibility and independence.