Travel & Lodging Coordinator -(DFW)

Ultimate Staffing Services; Fort Worth (TX); On-site; USD 53,000 - 54,000; Full time

Job summary

Ultimate Staffing Services in Fort Worth is seeking a Travel Coordinator to manage hotel, apartment, and transportation arrangements for employees and visitors. You will ensure accuracy, timely communication, and adherence to company travel policies.

The role emphasizes coordinating reservations, ground transportation, and occupancy tracking, with close collaboration with HR, Security, and department leaders to smooth arrivals. Strong organizational and communication skills are required.

Qualifications

• High school diploma or equivalent required
• Associate or bachelor’s degree in business, Hospitality, Tourism, or related field preferred
• Minimum two years of experience in travel coordination, hospitality, or administrative support preferred
• Scheduling and tracking accuracy
• Professional email and verbal communication
• Organizational skills
• Time management
• Problem-solving

Responsibilities

• Coordinate all hotel, apartments, visitor lodging, and approved ground transportation arrangements for employees and visitors. Ensure accurate tracking, timely communication, and alignment with company travel policies.
• Coordinate hotel and apartment reservations for employees and visitors, including check-in/check-out tracking and occupancy management.
• Arrange approved ground transportation services including company drivers, shuttles, and airport pickup/drop-off coordination.
• Communicate with hotels, landlords, and travel vendors regarding availability, pricing, service quality, and issue resolution.
• Maintain accurate lodging and transportation tracking logs and support invoice validation and routing for approval.
• Coordinate travel-related information with HR, Security, and department leaders to ensure smooth visitor and employee arrivals.

Skills

Scheduling & tracking

Professional communication

Organizational skills

Time management

Problem-solving

Education

High school diploma or equivalent

Associate or bachelor’s degree in business, Hospitality, Tourism, or related field preferred

Job description

Salary: USD53000 - USD54000 per year

Summary

• Coordinate all hotel, apartments, visitor lodging, and approved ground transportation arrangements for employees and visitors. Ensure accurate tracking, timely communication, and alignment with company travel policies.
• Essential Duties and Responsibilities include the following. Other duties not listed may be assigned.
• Coordinate hotel and apartment reservations for employees and visitors, including check-in/check-out tracking and occupancy management. 35%
• Arrange approved ground transportation services including company drivers, shuttles, and airport pickup/drop-off coordination. 20%
• Communicate with hotels, landlords, and travel vendors regarding availability, pricing, service quality, and issue resolution. 20%
• Maintain accurate lodging and transportation tracking logs and support invoice validation and routing for approval. 15%
• Coordinate travel-related information with HR, Security, and department leaders to ensure smooth visitor and employee arrivals. 10%

Education and/or Experience

• High school diploma or equivalent required
• Associate or bachelor’s degree in business, Hospitality, Tourism, or related field preferred
• Minimum two years of experience in travel coordination, hospitality, or administrative support preferred
• Scheduling and tracking accuracy
• Professional email and verbal communication
• Organizational skills
• Time management
• Problem-solving

Working Conditions

• Must be able to respond to urgent travel or lodging changes, including limited after-hours support when required.
• Must maintain accuracy under time-sensitive conditions.
• Must support company 6S standards.