Travel & Lodging Coordinator

Ultimate Staffing Services; Fort Worth (TX); On-site; USD 52,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Job summary

Ultimate Staffing Services is seeking a Travel & Lodging Coordinator to manage hotel accommodations, housing, and visitor lodging for employees and guests in Fort Worth. This 100% onsite, full-time role offers a salary range of USD 52,000 to USD 56,000 per year with benefits including medical, dental, vision, and 401(k).

The role emphasizes coordinating lodging, transportation, and related records, ensuring accurate data and timely communications while aligning with company policies and high

Qualifications

• High school diploma or equivalent required.
• Two+ years experience in travel coordination, hospitality, or related role preferred.
• Strong customer service and vendor management skills.

Responsibilities

• Lodging coordination for hotel, apartment, and visitor lodging.
• Manage reservations, check-in/check-out schedules, and occupancy tracking.
• Coordinate transportation with drivers, shuttles, and external vendors.
• Collaborate with HR, security, and department leaders to ensure smooth travel arrangements.

Skills

Customer service

Vendor coordination

Scheduling

Recordkeeping

Communication

Microsoft Office

Travel systems

Education

Associate's or Bachelor's degree in Business Administration, Hospitality Management, or Tourism

High School Diploma or GED

Job description

Salary: USD52000 - USD56000 per year + Medical, Dental, Vision, 401K

We are seeking a Travel & Lodging Coordinator to join a client in Fort Worth. This is a full-time, direct hire position. The role is 100% onsite.

Position Summary

The Travel & Lodging Coordinator is responsible for managing hotel accommodations, apartment housing, visitor lodging, and approved ground transportation for employees and guests. This role ensures seamless travel logistics, accurate recordkeeping, timely communication, and compliance with company policies while delivering a positive experience for employees and visitors.

Essential Duties and Responsibilities:

Other duties may be assigned as business needs require.

Lodging Coordination (35%)

• Coordinate hotel, apartment, and visitor lodging arrangements for employees and guests.
• Manage reservations, check-in/check-out schedules, and occupancy tracking.
• Monitor lodging availability and ensure accommodations align with company standards and requirements.

Transportation Coordination (20%)

• Arrange approved ground transportation services, including company drivers, shuttle services, and airport pick-up/drop-off logistics.
• Ensure transportation schedules are communicated accurately and executed efficiently.
• Serve as the primary point of contact for hotels, property managers, landlords, and travel service providers.
• Coordinate availability, pricing, service levels, and issue resolution with external vendors.
• Foster positive vendor relationships to support operational needs and cost-effective solutions.

Recordkeeping & Administrative Support (15%)

• Maintain accurate lodging and transportation records, tracking logs, and occupancy data.
• Review travel-related invoices for accuracy and route documentation for approval and payment processing.
• Support reporting and documentation requirements related to travel and housing activities.

Cross-Functional Coordination (10%)

• Collaborate with Human Resources, Security, and department leaders to coordinate travel and lodging arrangements.
• Ensure smooth arrivals, departures, and onboarding experiences for employees and visitors.

Education and Experience

Required

• High School Diploma or equivalent.

Preferred

• Associate's or Bachelor's degree in Business Administration, Hospitality Management, Tourism, or a related field.
• Two (2) or more years of experience in travel coordination, hospitality, administrative support, or a related role.

Required Skills

• Strong customer service and relationship management skills.
• Experience coordinating with external vendors and service providers.
• Excellent scheduling, organization, and recordkeeping abilities.
• Effective verbal and written communication skills.
• Proficiency with Microsoft Office and travel or reservation tracking systems.