Travel Coordinator

Thomas J. Henry Law; San Antonio (TX); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Medical benefit

Dental & Vision coverage

401K matching

Employee recognition program

Complimentary gym membership

Community events

Job summary

Top Texas Law Firm is seeking a Travel Coordinator to organize and book flights, hotels, and ground transportation, and to assist travelers with directions and information. Knowledge of travel docs and geography is preferred; confidentiality is essential. This is a full-time role with after-hours work may be required.

The ideal candidate will have office experience, a can-do attitude, and strong organizational skills to manage travel schedules and deadlines for busy professionals.

Qualifications

• High School Diploma or Equivalent.
• Experience with phone handling in a fast-paced environment.
• Proficient with MS Office (Word, Excel, Outlook) and internet search.
• Experience with Salesforce or other CRM system.

Responsibilities

• Communicate with all personnel requesting travel.
• Book flight reservations and changes to itineraries.
• Reserve hotel accommodations.
• Handle vehicle rentals and changes as requested.
• Track related invoices from air, hotel and rentals.
• Perform additional duties and/or projects as assigned.

Skills

Multi-tasking

Organization

Excellent communication

Written communication

Spanish (bilingual) is helpful

Education

High School Diploma

Tools

Salesforce

MS Office

Job description

Top Texas Law Firm is currently seeking an organized and talented Travel Coordinator to join the team!

The ideal candidate will have experience in a professional office setting, with a can‑do attitude.

Benefits

• Medical – 80% employer contribution
• Dental, Vision, Life & other supplemental insurance
• 401(K) with Employer Matching (up to 4%)
• Employee Recognition Programs
• Complimentary gym membership
• Company events – to include giving back to the community!

Why Work Here

This is the firm that will take your career to the next level. We focus on obtaining RESULTS for our clients!

Our law firm has been named a “Best Place to Work” in the country by Glassdoor two years in a row!

We Consistently Outperform Our Peers In Categories Such As

• Career Opportunities
• Compensation and Benefits
• Culture and Values
• Senior Leadership
• Diversity

The Travel Coordinator researches and books flights, ground transportation and hotel accommodations, and they assist travelers with directions and destination information. Knowledge of relevant flights and required travel documentation are a must. Knowledge of accommodations for lodging, as well as being proficient in state and national geography is preferred. Because of the unpredictable nature of the transportation industry and the complex task of coordinating travel schedules with business deadlines, the Travel Coordinator must be an exceptional organizer, communicator, multi‑tasker and problem‑solver.

Absolute confidentiality is required for this position. This is a full‑time position, and will include some after‑hours work. Applicants need to be available after normal business hours to handle travel inquiries as needed.

Essential Functions

• Communication with all personnel who request travel
• Book flight reservations and handle coordination of any and all changes to itineraries as soon as requested
• Reservation of hotel accommodations
• Vehicle rentals reservations and any and all changes, as requested
• Track and maintain all related invoices associated with vendors used for airfare, hotel, and rentals
• Additional duties and/or projects as assigned

Competencies

• Ability to multi‑task
• Ability to prioritize work
• Great organization skills to track multiple deliverables for internal customers
• Exceptional attention to detail
• Excellent communication skills
• Professional and courteous demeanor with outstanding interpersonal skills
• Excellent writing skills
• Flexibility to adapt to changing priorities
• High degree of accuracy and attention to detail
• Bilingual (Spanish) is helpful but not required.
• Demonstrate a strong commitment to the mission and values of the organization.
• Must be able to stand or sit for long periods of time
• Must be able to lift up to 40 pounds

Education & Experience

• High School Diploma or Equivalent
• Experience with phone handling in a fast‑paced environment
• Proficient computer skills, especially with MS Office Products (Word, Excel, Outlook) and internet search procedures are required
• Experience with Salesforce software or other CRM system

If you are looking for the opportunity to make the most of your experience, talents and work ethic, we may be the place for you!