Travel Installation Coordinator: On‑Site Logistics Lead

Level99; Massachusetts; On-site; USD 85,000 - 110,000; Full time

Job summary

Level99 is seeking an organized Entertainment Install Coordinator to support traveling installation teams during build-out and openings. You will act as the administrative and logistical backbone on-site, coordinating people, materials, schedules, and communications to keep the project moving smoothly.

Join a fast-paced environment that demands meticulous records, clear communication, and a hands-on approach to install operations across venues nationwide.

Qualifications

• Experience in project coordination, logistics, or operations support in entertainment, construction, or hospitality.
• Excellent organizational skills and meticulous records.
• Strong verbal and written communication.
• Proficiency with project management software (Wrike, Jira, etc.).
• Field experience in installation, construction, or entertainment production.
• Knowledge of construction safety and site protocols.
• 3+ years in a related installation or technical role.
• Proficiency with hand and power tools.
• Familiarity with mounting hardware for wood, metal, and concrete.
• Experience coordinating creative professionals in production settings.
• Extensive travel (200+ days/year) and irregular hours.

Responsibilities

• Manage equipment shipping and receiving; track deliveries and resolve discrepancies.
• Coordinate on-site artists by scheduling resources.
• Liaise with vendors and site contacts regarding delivery and access updates.
• Maintain project documentation, including shipping logs and receipts.
• Track team expenses and submit budget reports.
• Monitor progress and schedules; flag and resolve bottlenecks.
• Organize staging areas and manage tool inventory check-ins.
• Assist with onboarding logistics for new on-site team members.
• Distribute status reports and travel updates to management.
• Provide hands-on support to the installation crew as needed.
• Execute other duties to ensure successful venue openings.

Skills

Project coordination

Logistics

Organizational skills

Communication

Travel availability

Construction site experience

Tool handling

Tools

Wrike

Jira

Job description

Level99 is seeking an organized Entertainment Install Coordinator to support traveling installation teams during build-out and openings. You will act as the administrative and logistical backbone on-site, coordinating people, materials, schedules, and communications to keep the project moving smoothly.

Join a fast-paced environment that demands meticulous records, clear communication, and a hands-on approach to install operations across venues nationwide.