Entertainment Install Logistics Lead (Travel‑Heavy)

Level99; Massachusetts; On-site; USD 65,000 - 95,000; Full time

Job summary

Level99 is seeking an organized Entertainment Install Coordinator to support traveling installation teams during build-out and openings of new venues. You will be the administrative and logistical backbone on-site, coordinating travelers, materials, schedules, and communications to keep the team focused on installation work.

This detail-oriented role requires calm under pressure, strong planning, and clear communication with installers, artists, vendors, and site contacts to ensure every

Qualifications

• Experience coordinating project logistics in entertainment, construction, or hospitality.
• Exceptional organizational skills and precise record-keeping.
• Professional verbal and written communication for stakeholder coordination.
• Proficiency in booking and managing flexible team travel logistics.

Responsibilities

• Handle team travel logistics, bookings, and itinerary changes.
• Manage equipment shipping/receiving, track deliveries, resolve discrepancies.
• Coordinate on-site artist schedules and resources.
• Liaise with vendors and site contacts for delivery updates.
• Maintain shipping logs, receipts, and activity notes.

Skills

Organizational skills

Communication

Travel logistics

Shipping/receiving

G Suite / MS Office

Expense reporting

Detail oriented

Travel readiness

Heavy lifting

Tools

Wrike

Jira

Google Suite

Microsoft Office

Job description

Level99 is seeking an organized Entertainment Install Coordinator to support traveling installation teams during build-out and openings of new venues. You will be the administrative and logistical backbone on-site, coordinating travelers, materials, schedules, and communications to keep the team focused on installation work.

This detail-oriented role requires calm under pressure, strong planning, and clear communication with installers, artists, vendors, and site contacts to ensure every