Entertainment Install Travel Coordinator

Level99 Entertainment; Boston (MA); On-site; USD 30,000 - 34,000; Full time

Job summary

Level99 Entertainment is seeking an organized Entertainment Install Coordinator to support traveling installation teams during the build-out and openings of new venues. You will manage travel, shipping, schedules, and communications on-site under the Install Team Manager and Director of Install.

The role requires strong organizational skills, clear communication, and the ability to thrive in fast-paced environments with tight deadlines and extensive travel (over 200 days/year).

Qualifications

• Experience in project coordination, logistics, or operations support in entertainment, construction, or hospitality.
• Exceptional organizational skills to manage complex details and maintain precise records.
• Professional verbal and written communication for stakeholder coordination.
• Proficiency in booking and managing flexible team travel logistics.
• Shipping/receiving, inventory tracking, and logistical documentation.

Responsibilities

• Handle all team travel logistics, including bookings and itinerary adjustments.
• Manage equipment shipping and receiving; track deliveries and resolve discrepancies.
• Support on-site artists by coordinating schedules and resources.
• Liaise with vendors and site contacts regarding delivery and access updates.
• Maintain project documentation, including shipping logs, receipts, and activity notes.
• Track team expenses and submit budget reports.
• Monitor progress and schedules; flag and help resolve bottlenecks.
• Organize staging areas and manage tool inventory check-ins.
• Assist with onboarding logistics for new on-site team members.
• Distribute status reports and travel updates to management.
• Provide hands-on support to the installation crew as needed.
• Execute other duties to ensure successful venue openings.

Skills

Project coordination

Logistics management

Vendor coordination

Communication

Travel logistics

Shipping/receiving

Budget reporting

Tool familiarity

Tools

Wrike

Jira

Google Suite

Microsoft Office

Job description

Level99 Entertainment is seeking an organized Entertainment Install Coordinator to support traveling installation teams during the build-out and openings of new venues. You will manage travel, shipping, schedules, and communications on-site under the Install Team Manager and Director of Install.

The role requires strong organizational skills, clear communication, and the ability to thrive in fast-paced environments with tight deadlines and extensive travel (over 200 days/year).