Travel & Expense Senior Analyst

TriMark USA, LLC; Mansfield (MA); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

401k

Tuition Reimbursement

Pet Insurance

Legal Insurance

Community Service Day

Spotlight Awards

National Sales Excellence Awards

CFSP Prep Certification Program

Job summary

TriMark USA, LLC in Mansfield, MA is seeking a Senior Analyst, Travel & Expense to manage and optimize the company’s travel and expense processes. You will analyze data, identify cost-saving opportunities, ensure policy compliance, and provide actionable insights to support decision-making.

In this hybrid, full-time role, you will audit expense reports in Concur, reconcile month-end statements, manage credit card programs, and develop dashboards to track KPIs while partnering with divisions and

Qualifications

• Bachelor's degree in Finance, Accounting, or related field, or equivalent experience.
• 3–5 years in travel and expense management or financial analysis.
• Proficiency in Excel, PowerPoint, and data analysis tools; experience with Concur/Expensify preferred.
• Background check required after offer.

Responsibilities

• Administer and monitor compliance with travel and expense policies, procedures, and regulatory requirements.
• Audit, review, and process expense reports in Concur, identifying discrepancies and ensuring guidelines compliance.
• Reconcile month-end travel and expense reports and distribute reporting to divisions.
• Manage corporate credit card requests, including new card applications and limit adjustments.
• Develop and maintain reports and dashboards to monitor KPIs and trends.

Skills

Analytical skills

Attention to detail

Communication skills

Problem solving

Cross-functional collaboration

Adaptability

Education

Bachelor's degree in Finance/Accounting/Business

Tools

Excel

PowerPoint

Concur/Expensify

Job description

Why you’ll love it here!

• Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance
• 401k
• Community Service Day
• Spotlight Awards
• National Sales Excellence Awards
• CFSP Prep Certification Program

POSITION SUMMARY:

• The Senior Analyst, Travel & Expense reports to the Corporate Director, Compensation Accounting
• Located in Mansfield, MA
• Full-Time
• Hybrid

The Senior Analyst, Travel & Expense, plays a critical role in managing and optimizing the company's travel and expense processes. This position is responsible for analyzing travel and expense data, identifying cost-saving opportunities, ensuring compliance with company policies and regulatory requirements, and providing actionable insights to support decision-making.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Administer and monitor compliance with company travel and expense policies, procedures, and applicable regulatory requirements.
• Audit, review, and process expense reports in Concur, identifying discrepancies, resolving issues, and ensuring compliance with established guidelines.
• Reconcile month-end travel and expense reports and distribute reporting to 10 divisions.
• Manage corporate credit card requests, including new card applications, credit limit adjustments, and card cancellations.
• Review monthly fixed-mileage payments generated by a third-party vendor and processed through Concur.
• Manage the Travel & Expense mailbox, providing timely and knowledgeable support to employees regarding policies, processes, systems, and expense-related questions.
• Analyze travel and expense data to identify trends, spending patterns, compliance issues, and opportunities for cost savings and optimization.
• Develop and maintain reports and dashboards to monitor key performance indicators (KPIs), identify trends, and provide actionable insights to management.
• Manage relationships with travel-related vendors, including airlines, hotels, car rental agencies, and travel management companies.
• Support vendor negotiations and contract management to obtain competitive pricing, favorable terms, and quality service.
• Month-End Reconciliation: Reconcile month-end financial travel and expense reports across business divisions.
• Financial Compliance: Audit, review, and process corporate expense reports to ensure absolute adherence to company guidelines and internal accounting controls.
• Audit & Vendor Management: Review monthly fixed-mileage vendor payments and support contract management to ensure accurate general ledger reporting.
• Lead or support process enhancements designed to streamline workflows, improve accuracy, strengthen controls, and increase operational efficiency.
• Provide training and guidance to employees on travel and expense policies, procedures, and systems.
• Develop and maintain training materials, communications, and other resources to promote policy compliance and best practices.
• Identify opportunities to leverage technology and automation to improve processes, reporting, data integrity, and the overall user experience.

COMPETENCIES:

• Strong analytical abilities to interpret data, identify trends, and extract actionable insights.
• Excellent attention to detail to ensure accuracy and compliance with policies and regulations.
• Effective communication skills to convey complex information clearly and concisely to stakeholders.
• Proven ability to identify issues, propose solutions, and drive process improvements.
• Ability to collaborate effectively with cross-functional teams and external vendors.
• Flexibility to adapt to changing priorities, requirements, and technologies in a dynamic environment.

QUALIFICATIONS & EXPERIENCE:

• Bachelor's degree in Finance, Accounting, Business Administration, or related field, or equivalent military or practical experience.
• 3 – 5 years of experience in travel and expense management, financial analysis, or related roles.
• Proficiency in Microsoft Excel, PowerPoint, and other data analysis tools.
• Experience with travel and expense management systems (e.g., Concur, Expensify) is preferred.
• Strong understanding of travel industry practices, policies, and regulations.
• Excellent organizational skills and ability to manage multiple tasks and deadlines effectively.
• Certification in travel management or expense management is a plus.
• Ability to successfully pass a background check post offer acceptance.

#PMIndeed