Travel Data Specialist: Compliance & Reconciliation

Institute for Defense Analyses; Alexandria (VA); On-site; USD 56,000 - 90,000; Full time

Job summary

Institute for Defense Analyses seeks an administrative specialist to support travel reimbursements and consultant timekeeping. Under minimal supervision, you will interpret JTR and IDA travel policies and resolve complex, day-to-day issues.

The role involves assisting travelers, recording transportation costs, submitting reconciliations, reviewing vouchers for accuracy, and ensuring policy compliance on biweekly timesheets. U.S. citizenship and ability to obtain a security clearance are required.

Qualifications

• High school diploma or equivalent; five years of administrative and customer service experience.
• Familiarity with JTR, FAR, GSA travel regulations.
• Experience with commercial travel systems (Costpoint and/or Concur preferred).
• Proficient at managing electronic documents (PDF).
• Proficient with Microsoft Office, especially Excel.
• Strong written and oral communication skills and professional interaction with all levels of staff.
• Ability to work independently, multi-task, and complete tasks timely.
• Requires successful criminal background check and US citizenship; security clearance may be required.

Responsibilities

• Assist travelers with questions about IDA's electronic travel system and policies.
• Record transportation costs associated with tickets through the corporate travel agency.
• Prepare and submit accurate, timely reconciliations in policy.
• Review expense or voucher submissions for completeness and accuracy, flagging issues.
• Respond to Finance inquiries with supporting documentation and corrections as needed.
• Enter consultant timesheets biweekly, verify hours, rates, and charge codes.
• Perform other duties as assigned.

Skills

Administrative experience

Customer service

Microsoft Excel

Microsoft Office

Oral and written communication

Independent work

Security clearance readiness

Education

High school diploma or equivalent

Tools

Costpoint

Concur

PDF handling

Job description

Institute for Defense Analyses seeks an administrative specialist to support travel reimbursements and consultant timekeeping. Under minimal supervision, you will interpret JTR and IDA travel policies and resolve complex, day-to-day issues.

The role involves assisting travelers, recording transportation costs, submitting reconciliations, reviewing vouchers for accuracy, and ensuring policy compliance on biweekly timesheets. U.S. citizenship and ability to obtain a security clearance are required.