Travel Data Specialist

Institute for Defense Analyses; Alexandria (VA); In loco; USD 56.000 - 90.000; Tempo pieno

Descrizione del lavoro

Institute for Defense Analyses seeks an administrative specialist to support travel reimbursements and consultant timekeeping. Under minimal supervision, you will interpret JTR and IDA travel policies and resolve complex, day-to-day issues.

The role involves assisting travelers, recording transportation costs, submitting reconciliations, reviewing vouchers for accuracy, and ensuring policy compliance on biweekly timesheets. U.S. citizenship and ability to obtain a security clearance are required.

Competenze

• High school diploma or equivalent; five years of administrative and customer service experience.
• Familiarity with JTR, FAR, GSA travel regulations.
• Experience with commercial travel systems (Costpoint and/or Concur preferred).
• Proficient at managing electronic documents (PDF).
• Proficient with Microsoft Office, especially Excel.
• Strong written and oral communication skills and professional interaction with all levels of staff.
• Ability to work independently, multi-task, and complete tasks timely.
• Requires successful criminal background check and US citizenship; security clearance may be required.

Mansioni

• Assist travelers with questions about IDA's electronic travel system and policies.
• Record transportation costs associated with tickets through the corporate travel agency.
• Prepare and submit accurate, timely reconciliations in policy.
• Review expense or voucher submissions for completeness and accuracy, flagging issues.
• Respond to Finance inquiries with supporting documentation and corrections as needed.
• Enter consultant timesheets biweekly, verify hours, rates, and charge codes.
• Perform other duties as assigned.

Conoscenze

Administrative experience

Customer service

Microsoft Excel

Microsoft Office

Oral and written communication

Independent work

Security clearance readiness

Formazione

High school diploma or equivalent

Strumenti

Costpoint

Concur

PDF handling

Descrizione del lavoro

Overview

Under minimal supervision, provides support to BOND consultant travel reimbursements and consultant timekeeping. Interprets regulations including but not limited to the Joint Travel Regulations (JTR), and IDA's travel policies and practices. Performs a variety of complex day-to-day operations, involving, but not limited to, investigation and problem resolution.

Responsibilities

• Assists travelers with questions about using IDA's electronic travel system and navigating IDA's travel policies and procedures.
• Records transportation cost associated with tickets purchase through the corporate travel agency.
• Prepares and submits accurate, timely, and policy-compliant reconciliations.
• Performs an initial review of expense or service voucher submissions for completeness and accuracy, flagging exceptions and compliance concerns for further review.
• Responds to Finance inquiries on submitted expense reports and timesheets, researches and issues, provides supporting documentation, and makes corrections as needed.
• Enters consultant timesheets on a biweekly cycle, verifying hours, rates, and charge codes for accuracy before submission.
• Performs other duties as assigned.

Qualifications

• High school diploma or equivalent with five years of administrative and customer service experience.
• Working knowledge of the JTR, the FAR, GSA and other applicable government travel regulations.
• Experience with the use of commercial travel systems. Costpoint and or Concur experience preferred.
• Proficient in managing and handling electronic documents (pdf)
• Experience with Microsoft Office, specifically proficiency with Microsoft Excel
• Ability to communicate effectively both orally and in writing and to interact effectively with all levels of personnel.
• Demonstrated ability to accomplish tasks independently, accurately and efficiently, handle multiple tasks simultaneously, and process in a timely manner.
• Successful completion of a criminal background check is required.
• US citizenship is required.
• Ability to obtain and maintain a security clearance is required.

Compensation

We support transparency, equity, and fairness in our compensation program and provide a reasonable estimate of the salary range based on data-driven market analysis for each position. While it is not typical for an individual to be hired at or near the top of the range, a reasonable estimate of the salary range for this role is $56,254 - $90,007. Individual salary within this range will be commensurate with the incumbent's experience, unique skills and qualifications, and other relevant factors.

IDA is an equal opportunity employer committed to providing a fair recruiting process and working environment free from discrimination. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability or protected veteran status.

IDA is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process or in order to perform the essential functions of a position, please send an email to [e-mail] and let us know the nature of your request and contact information.

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