Travel Coordinator with Security Clearance

The Intrepid Group; Fairfax (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

The Intrepid Group is seeking a Travel Coordinator to plan itineraries and book domestic and international travel for employees, ensuring cost efficiency and compliance with travel regulations.

You will manage travel orders, prepare expense reconciliations, and coordinate with offices worldwide. Requires 3–5 years in travel booking, a bachelor's degree or equivalent, and strong knowledge of airline reservations systems; TS/SCI with Poly is required.

Qualifications

• 3–5 years of experience as a Travel Agent or Coordinator.
• Bachelor's degree or equivalent professional experience preferred.
• Strong knowledge of airline reservation and travel management systems.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).

Responsibilities

• Assist with domestic and international travel bookings and arrangements.
• Verify travel orders for cost, availability and best routing.
• Prepare travel expense reconciliations and documentation.
• Provide excellent customer service and follow-up with employees.
• Coordinate with facilities and other departments for travel logistics.

Skills

Customer service

MS Office

Airline reservations

Travel management

Education

Bachelor's degree or equivalent

Tools

Excel

Outlook

Word

Job description

Job Description As the Travel Coordinator, you will plan itineraries and schedule travel accommodations for employees using knowledge of routes, types of carriers and travel regulations. Verify travel orders to ensure costs, availability, and convenience of different types of carriers to select most advantageous route and carrier; notify personnel of travel dates, baggage, medical and visa requirements, and determine that all clearances have been obtained. Assist personnel in completing travel forms and other business transactions pertaining to travel, may deliver personnel files and travel orders prior to departure, meet and inform arriving personnel of available facilities and housing, and may arrange for motor transportation for arriving or departing personnel All major modes of transportation are used, as most individual trips involve combinations of more than one mode. Travel is varied and periodically requires planning for relatively inaccessible intermediate or destination points. Routings are diverse and there is a necessity for frequent rerouting, replanning, or rearranging with many side trips requiring changes in modes of travel and creating difficulty in routing and scheduling connections. A substantial amount of travel involves special allowances or requires authorization and planning for supplementary or special transportation facilities. It is frequently difficult to obtain the required information.

ESSENTIAL JOB FUNCTIONS: (not limited to duties as described - performs related duties as requested)

• Assisting new employees with OCONUS travel
• Understanding our client's travel requirements and making appropriate travel recommendations
• Booking domestic and international travel arrangements as needed
• Perform travel expense reconciliations
• Providing excellent customer service and follow-up
• Limited office administrative duties such as ordering of materials and supplies, facilitating office related needs KNOWLEDGE & SKILLS: Complete understanding and application of principles, concepts, practices, and standards. Full knowledge of industry practices. EDUCATION & EXPERIENCE: Role requires extensive employee interaction and the delivery of exceptional customer service
• 3-5 years of experience as a Travel Agent preferred.
• Bachelor's degree or equivalent professional experience preferred.
• Strong knowledge of airline reservation and travel management systems.
• Proven experience coordinating and booking international travel itineraries.
• Proficient in Microsoft Office Suite, including Excel, Word, and Outlook.
• Maintain a positive, professional demeanor and perform effectively in fast-paced, high-volume operational environments SECURITY CLEARANCE: TS/SCI with Poly Intrepid Acquisition Holdings, LLC www.intrepidgs.com Intrepid Acquisition Holdings, LLC. (IAH), is a leading provider of global-scale logistics, facilities management, and advanced professional and technical services. IAH provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. As a world-class leader in providing seasoned program management, IAH leverages and integrates its capabilities to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges. Intrepid Acquisition Holdings, LLC. ("IAH" and/or "Company") and its affiliates, including but not limited to IAP World Services, Inc., Readiness Management Support L.C., JPATS Logistics Services, LLC., and subsidiaries is an EOE, including disability/vets. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.