Travel Coordinator/Accounts Payable – Fiscal Division

Miami SAO; Miami (FL); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Insurance benefits

Vacation package

Florida Retirement System Pension

Job summary

Miami SAO is seeking a hands-on Travel Coordinator/Accounts Payable for the Fiscal Division in Miami, FL. Responsibilities include arranging travel for staff and witnesses, auditing travel payments, and processing related invoices.

The role requires a high school diploma and at least two years of administrative or accounting experience; proficiency in MS Office, especially Excel, is essential. The work day runs 8:30 a.m. to 5:00 p.m., with benefits including retirement and vacation packages.

Qualifications

• High School diploma or equivalency required.
• Two years of administrative, bookkeeping or accounting experience or equivalent.

Responsibilities

• Arrange travel for staff and witnesses including air, ground, and hotel.
• Audit and process travel advances and reimbursements.
• Audit travel-related invoices and payments.
• Provide backup coverage for other travel coordinators.
• Perform other related duties as assigned.

Skills

Travel coordination

Accounts payable

Customer service

Attention to detail

Communication skills

MS Office

Education

High School diploma or equivalent

Tools

Excel

Microsoft Office

Job description

Travel Coordinator/Accounts Payable – Fiscal Division

Fiscal Administrator II (Travel Coordinator/Accounts Payable) – Fiscal Division

Location: E.R. Graham Building
1350 Northwest 12 Avenue
Miami, Fl 33136

Position Overview:

This is a hands‑on position responsible for handling travel related invoices as well as making travel reservations for all levels of staff and witnesses, including air, ground, and hotel reservations. The work schedule for this position is: 8:30 a.m. to 5:00 p.m.

The Job Responsibilities are:

• Arranging specific travel arrangements for applicable individuals to include transportation, meals, and sleeping accommodations
• Auditing and processing travel advance and reimbursement payments
• Auditing and processing witness meal affidavits, airline, car rental and other travel related invoices for payments
• Being a backup to other travel coordinators as needed
• Performing other related duties as assigned

The Minimum Requirements are:

• High School diploma or equivalency and
• Two (2) years of administrative, bookkeeping or accounting experience or an equivalent combination of training and experience

The Preferred Qualifications and Skills are:

• Having current or previous travel coordination experience

Specific Skills, Characteristics and Abilities:

The Successful Candidate must be able to:

• Possess and demonstrate the ability to understand and apply applicable rules, regulations, policies and procedures related to above job duties
• Possess and demonstrate the ability to deal with staff at all levels
• Possess and demonstrate the ability to perform proficiently with Microsoft Office software, including working knowledge of Excel skills
• Possess and demonstrate the ability to work independently as well as in a team environment
• Be detail oriented and demonstrate excellent analytical, organizational and interpersonal communication skills
• Possess and demonstrate very good oral and written communication skills
• Be highly motivated and a self‑starter
• Multi-task with the ability to work under pressure and meet stringent deadlines

*Note: Please be advised the starting salary for this position is non-negotiable.

Insurance benefits, vacation package and Florida Retirement System Pension benefits are offered with this position

Internal and External Candidates will be considered
Equal Employment Opportunity/Affirmative Action Employer