Travel and Contract Management Coordinator (Fiscal Specialist III #1930)

Illinois State Board of Education; Illinois; On-site; USD 42,000 - 65,000; Full time

Job summary

Illinois State Board of Education is seeking a Travel and Contract Management Coordinator (Fiscal Specialist III) in Springfield. This role coordinates agency travel arrangements, manages travel card use, and supports contract-related processes within Fiscal Support Services.

The position requires a high school diploma, 3+ years in contract processing/management or travel coordination, and strong Word/Excel skills with excellent communication abilities.

Qualifications

• High school diploma or equivalent.
• Three years of relevant professional experience in contract processing and management, procurement, finance, travel coordination or similar business field.
• Working knowledge of Microsoft Word and Excel.
• Excellent oral and written communication skills.

Responsibilities

• Functions as the primary staff person responsible for Agency travel and expense coordination.
• Prepares in- and out-of-state travel arrangements for employees, assisting management in devising and implementing policies related to travel.
• Serves as point person for Agency travel card, maintaining oversight, resolution of travel disputes, and ensuring travel card and processes are strictly adhered to.
• Monitors shared email box for travel.
• Sends travel vouchers and other documentation to staff for appropriate signatures.
• Verifies signed documents and ensures the signed documents are delivered to other staff members for submission to the Comptroller's Office.
• Assists in monitoring the contract dashboard.
• Maintains and tracks workflow process.
• Gathers and analyzes information to assist Agency departments in the management of their contracts.
• Monitors travel requests and communicates with employees regarding pending requests.
• Creates and maintains all logs for travel arrangements and travel card use.
• Prepares all reporting required for travel, including preparation of submissions to the Agency's Travel Control Board.
• Performs other duties as assigned.

Skills

Microsoft Word

Microsoft Excel

Communication skills

Contract management

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Position: Travel and Contract Management Coordinator (Fiscal Specialist III #1930)

Location: Springfield

Union: AFSCME

Department: Fiscal Support Services

Full Salary Range: $41,826 - $64,941

Office Hours: Monday – Friday 8:00 a.m. – 5:00 p.m.

Posted Date: August 5, 2026

Reporting to the Director of Fiscal Support Services, is responsible for the coordination of Agency travel arrangements and travel card use. Assists departments in the management of their contracts.

Duties and Responsibilities

• Functions as the primary staff person responsible for Agency travel and expense coordination.


• Prepares in- and out-of-state travel arrangements for employees, assisting management in devising and implementing policies related to travel.


• Serves as point person for Agency travel card, maintaining oversight, resolution of travel disputes, and ensuring travel card and processes are strictly adhered to.


• Monitors shared email box for travel.


• Sends travel vouchers and other documentation to staff for appropriate signatures.


• Verifies signed documents and ensures the signed documents are delivered to other staff members for submission to the Comptroller's Office.


• Assists in monitoring the contract dashboard.


• Maintains and tracks workflow process.


• Gathers and analyzes information to assist Agency departments in the management of their contracts.


• Monitors travel requests and communicates with employees regarding pending requests.


• Creates and maintains all logs for travel arrangements and travel card use.


• Prepares all reporting required for travel, including preparation of submissions to the Agency's Travel Control Board.


• Performs other duties as assigned.

Required Qualifications

• High school diploma or equivalent.


• Three years of relevant professional experience in contract processing and management, procurement, finance, travel coordination or similar business field.


• Working knowledge of Microsoft Word and Excel.


• Excellent oral and written communication skills.

Preferred Qualifications

• Some college or technical training.


• Knowledge of the principles and objectives of contract and invoice management.


• Knowledge of state contract and travel methods and procedures.


• Familiarity with state accounting procedures and office practices.