Travel Coordinator

0507 Team TAG Services, LLC; United States; On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Dental

Vision

401(k) savings plan with match

Job summary

The Aspen Group (TAG) is seeking a Travel Coordinator to organize air, hotel, and ground transportation for team members and candidates. This role requires strong organizational skills, a sense of urgency, and adherence to the company travel policy.

The ideal candidate will have MS Office proficiency, excellent communication, and a proactive approach to solving travel-related issues. Some after-hours support may be required.

Qualifications

• Experience in travel coordination or administration is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Flexible schedule, including occasional after-hours support.
• Strong written and verbal communication skills.
• Excellent time management and organizational skills.
• Positive interactions with internal teams and external partners.
• Ability to prioritize conflicting deadlines and escalate when needed.
• Proactive problem-solving approach.
• Flexible, helpful attitude with energy and enthusiasm.

Responsibilities

• Arrange air transportation, hotel accommodations, and ground transportation for team members and employee candidates.
• Answer calls from travelers seeking assistance with bookings and changes.
• Monitor the travel request queue for timely processing.
• Ensure compliance with travel policy and use of preferred rates.
• Verify accuracy of all travel arrangements.
• Utilize unused tickets where applicable.
• Collaborate with Travel & Expense team members to support operations.
• Perform additional administrative duties as assigned.

Skills

Travel coordination

MS Office

Time management

Communication

Prioritization

Problem-solving

Autonomy

Interpersonal skills

Attention to detail

Tools

Microsoft Office

Job description

The Aspen Group (TAG) is one of the largest and most trusted retail healthcare business support organizations in the U.S. and has supported over 20,000 healthcare professionals and team members with close to 1,500 health and wellness offices across 50 states in four distinct categories: dental care, urgent care, medical aesthetics, and animal health. Working in partnership with independent practice owners and clinicians, the team is united by a single purpose: to prove that healthcare can be better and smarter for everyone. TAG provides a comprehensive suite of centralized business support services that power the impact of five consumer-facing businesses: Aspen Dental, ClearChoice Dental Implant Centers, Chapter Aesthetic Studio, WellNow, and Lovet Pet Vet. Each brand has access to a deep community of experts, tools and resources to grow their practices, and an unwavering commitment to delivering high-quality consumer healthcare experiences at scale.

Position Overview

We are seeking a detail-oriented and proactive Travel Coordinator to join our team. The ideal candidate will be responsible for arranging air transportation, hotel accommodations, and ground transportation for team members and employee candidates. This role requires excellent organizational skills, a strong sense of urgency, and the ability to ensure compliance with our company’s travel policy.

Key Responsibilities

• Arrange air transportation, hotel accommodations, and ground transportation for team members and employee candidates.
• Answer calls from travelers seeking assistance with booking questions and resolving issues such as itinerary changes, delays, and cancellations.
• Monitor the travel request queue to ensure timely processing of travel arrangements.
• Ensure compliance with company travel policy and use of preferred rates.
• Verify the accuracy of all travel arrangements.
• Ensure the utilization of unused tickets.
• Collaborate with fellow Travel & Expense team members to support business operations.
• Perform additional administrative duties as assigned.

Qualifications

• Experience: Travel arrangement experience is preferred, but not required.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Schedule: Flexibility in work schedule is required including occasional after-hours support.
• Communication: Strong written and verbal communication skills.
• Time Management: Excellent time management and organizational skills.
• Interpersonal Skills: Demonstrated ability to maintain consistently positive interactions with internal teams and external partners.
• Prioritization: Ability to prioritize conflicting deadlines with proper escalation of issues as they arise.
• Problem-Solving: Proactive approach to problem-solving.
• Attitude: Flexible, helpful, can-do attitude with energy and enthusiasm.
• Personal Attributes: High level of self-awareness, integrity, emotional maturity, and diplomacy.
• Autonomy: Self-starter who can work with some autonomy and exercise independent decision-making skills; ability to identify and suggest improvements.

Preferred Skills

• Experience in a similar travel coordination or administrative role.
• Familiarity with travel booking systems and tools.
• Understanding of travel industry trends and best practices.

Salary: 22-24/hr , with a generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match

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