Travel Coordinator

Pursuit Aerospace; Manchester (CT); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Disability insurance

401(k) match

Flexible spending accounts

Employee assistance program (EAP)

Job summary

Pursuit Aerospace, a global manufacturer of aircraft engine components, is seeking an experienced Travel Coordinator in Manchester, CT. This role delivers travel support, reservation management, itinerary reviews, and inquiries handling for travelers across the organization.

You will create travel profiles in Concur, train staff on travel systems, and prepare expense reports for leadership while ensuring adherence to corporate travel and expense policies and SOX controls as needed.

Qualifications

• Associates degree or 2–4 years of corporate travel coordination experience required.
• Authorized to work in the U.S. on a full-time basis without sponsorship now or in the future.
• Must be able to operate under ITAR/EAR regulations.

Responsibilities

• Arrange travel for individuals or groups (flights, accommodations, transportation).
• Create and maintain travel profiles in Concur Travel and Expense.
• Provide training and onboarding in travel systems and corporate card program.
• Prepare and review expense reports for leadership.
• Act as primary contact for Concur Travel and Expense and Travel systems.
• Communicate system updates and changes.
• Maintain compliance with corporate travel and expense policies.
• Review travel invoices for accuracy and resolve discrepancies.
• Generate ad-hoc reports as needed.
• Assist with SOX testing as applicable.

Skills

Travel coordination

Communication skills

Organizational skills

Problem solving

Education

Associates degree or equivalent experience in travel coordination

Tools

Concur Travel and Expense

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full-time Regular Finance Manchester, CT, US

About Us:

As a global manufacturer of complex aircraft engine components, Pursuit Aerospace is founded on a commitment to relentless, continuous, operational improvement and extraordinary customer service. We pride ourselves on competitive cost structure, exceptional on-time delivery, and industry-leading quality.

The Pursuit family of companies has cultivated long-term relationships with our customers around the world through respect, teamwork, technology, and trust. We are driven to develop industry leading process innovations and manufacturing techniques on behalf of our customers. Our exceptional quality is driven by a deep investment in and the daily practice of continually improving our people, processes, and products.

About the Opportunity:

Pursuit Aerospace is looking for an experienced Travel Coordinator. In this role, you will provide the necessary travel support for respective travelers throughout the Pursuit Aerospace organization, including assisting with travel reservations, reviewing itineraries, and handling employee inquiries.

Location :

Manchester, CT

Responsibilities:

• Arrange travel arrangement for individuals or groups, managing flights, accommodations, and transportation.
• Create and maintain travel profiles in our Concur Travel and Expense system.
• Provide training and assist employees with onboarding into our travel systems and corporate card program.
• Prepare expense reports for leadership team.
• Assist with review of expense reports for leadership team.
• Act as primary contact and liaison for Concur Travel and Expense as well as Travel and Transport systems including coordinating system updates.
• Communicate system issues, updates, and changes.
• Assist with department and corporate projects as needed.
• Ensure compliance with our corporate travel and expense policies.
• Maintain queues to assure expense reports are submitted and approvals are attained within set timeframes.
• Review travel associated invoices and statements for accuracy.
• Compare invoice to actual travel transactions to ensure all charges are valid.
• Research and resolve all incorrect charges for respective travelers.
• Create, maintain, and distribute various ad-hoc reports when and as needed.
• Prepare accounting related documents relating to travel and expense.
• Assist with various inquiries.
• Administer the corporate travel and expense card program.
• Assist with SOX testing, as applicable.

Required Qualifications:

• Associates degree and at least 2 years of corporate travel coordination and travel system experience OR in lieu of degree, at least 4 years of corporate travel coordination and travel system experience.
• Must be authorized to work in the U.S. on a full-time bases without sponsorship now or in the future. The Company cannot offer employment to visa holders who require employer sponsorship in the future or cannot work now on a full-time basis.
• Must be able to perform work subject to ITAR/EAR regulations.

Preferred Qualifications:

• Proven track record of establishing and maintaining business partnerships with internal and external customers.
• Ability to communicate effectively both written and oral.
• Strong organizational and time management skills with the ability to handle multiple tasks/priorities.
• Must be detail oriented with a focus on accuracy.
• Ability to take ownership of problems and coordinate appropriate internal resources to help solve issues effectively and efficient.
• Problem solving skills within the team as well as with external personnel.
• Must have travel system experience.
• Experience with Concur Travel and Expense a plus.
• Must be able to work independently with minimal direction.

Working Conditions

• Must be able to have prolonged periods sitting at a desk and working on a computer.
• Must be able to frequently sit, stand and walk.
• Must be able to lift and carry up to 15 pounds.
• Personal protective equipment (e.g., safety glasses and safety shoes) is required on the shop floor
• Occasional weekend and evening work may be required to accommodate priorities, deadlines, and schedules.

Acknowledgements:

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Pursuit Aerospace also offers a variety of benefits, including health and disability insurance, 401(k) match, flexible spending accounts, EAP, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements, among other things.

Equal Opportunity Employer:

Pursuit Aerospace is an Equal Opportunity Employer. We adhere to all applicable federal, state, and local laws governing nondiscrimination in employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.