TRAVEL & FINANCE COORDINATOR

VSolvit, LLC; Henderson (NV); On-site; USD 55,000 - 75,000; Full time

Job summary

VSolvit LLC is seeking a Travel & Finance Coordinator for a hybrid role based in Las Vegas, NV. You will support the Executive Team with travel coordination, expense reporting, and related accounting tasks, ensuring compliance with company policies and approved processes.

The role requires strong organizational and communication skills, proficiency in Microsoft Office and QuickBooks, and the ability to manage multiple priorities while partnering with leadership and the accounting team.

Qualifications

• U.S. Citizenshp required or equivalent
• Strong organizational skills with attention to detail
• Excellent communication and interpersonal skills
• Experience with Microsoft Office Suite, Excel, Google Suite; QuickBooks Desktop/Online
• Familiarity with ERP systems and travel accounting processes
• Ability to interact with all levels of management professionally

Responsibilities

• Support Executive Team and staff as Travel & Finance Coordinator for travel related work
• Follow travel request processes, obtain pre-approvals in a timely manner
• Book travel (car, airline, hotel, etc.)
• Coordinate post-travel paperwork and expense reviews/approvals
• Organize travel paperwork in digital folders to support travelers and leadership
• Research and negotiate optimal travel pricing
• Audit travel billing details with accounting on contracts
• Prepare CEO & CSO expense reports
• Perform credit card reconciliations as needed
• Assist Accounting Team with payroll, accounts payable, reconciliations
• Approve final expense reports
• Monitor Travel Email and respond promptly

Skills

Organizational skills

Communication skills

Microsoft Office

QuickBooks

ERP familiarity

Travel coordination

Education

Bachelor's in Business Administration

Tools

JAMIS

Deltek Costpoint

Job description

THIS IS A HYBRID POSITION IN LAS VEGAS, NV

Job Summary

The Travel & Finance Coordinator position is responsible for the travel coordination functions supporting C-Level personnel, enforcing Travel and Purchasing policies for the company, including credit card reconciliations and other C-level accounting support as needed. The Travel coordinator will use critical thinking to solve problems and exercise analytical skills.

As with any position, additional expectations exist. Some of these include, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), staying focused on the assigned tasks, and completing other tasks as assigned.

Responsibilities

• Support VSolvit Executive Team and staff as Travel & Finance Coordinator, performing all travel related work for all contracts and VSolvit offices
• Follow the defined process for travel requests, ensuring that appropriate pre-approvals are completed in a timely manner for all requested travel company-wide
• Book all aspects of travel requests including car, airline, hotel, etc
• Coordinate post-travel paperwork and expense report reviews / approvals following a defined process
• Organize all travel related paperwork in digital files and folders, following an approach that supports travelers and VSolvit Leadership Team
• Utilize strong research skills and creative problem solving to discover the optimal price for travel needs
• Utilize strong attention to detail while coordinating and auditing travel billing details with accounting against specific contracts
• Generate the Executive Management's (CEO & CSO) expense reports based on tracking a document provided
• Credit card reconciliations for business credit cards as requested
• Provide support to the Accounting Team, as needed, in areas which may include Payroll, Accounts Payable, account reconciliations, and other accounting functions
• Final expense reports approval
• Monitors Travel Email and Executive Travel correspondence and provide prompt response to requests and questions clearly and concisely

Basic Qualifications

• U.S. Citizenship Required
• Demonstrated organizational skills and expertise in managing and mastering details
• Demonstrated strong Communication skills and excellent interpersonal skills
• Demonstrated experience with Microsoft Office Suite, Excel and Google Suite
• Proficiency with Quickbooks Desktop or Online versions and familiarity with ERP systems
• Demonstrated planning and organizational skills with the ability to handle multiple tasks simultaneously, conflict resolutions and negotiation
• Demonstrated ability to Interact and communicate effectively with all levels of management and administrative support in a professional, business- like manner
• If applicable: If you are or have been recently employed by the U.S. government, a post-employment ethics letter will be required if employment with VSolvit is offered

Preferred Qualifications

• Bachelor's in Business Administration or related experience as travel coordinator
• Experience with JAMIS or Deltek Costpoint accounting software

Company Summary

Join the VSolvit Team! Founded in 2006, VSolvit (pronounced 'We Solve It') is a technology services provider that specializes in cybersecurity, cloud computing, geographic information systems (GIS), business intelligence (BI) systems, data warehousing, engineering services, and custom database and application development. VSolvit is an award winning WOSB, CA CDB, MBE, WBE, and CMMI Level 3 certified company. We offer a customizable health benefits program that best meets the needs of its employees. Offering may include: medical, dental, and vision insurance, life insurance, long and short-term disability and other insurance products, Health Savings Account, Flexible Spending Account, 401K Retirement Plan options, Tuition Reimbursement, and assorted voluntary benefits. Our goal is to grow together and enjoy the work that we do as a team.

VSolvit LLC is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.