Travel Compliance Manager

California High-Speed Rail Authority; Sacramento (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

The California High-Speed Rail Authority seeks a Travel Compliance Manager to lead the Travel and Revolving Fund Section in Sacramento. You will analyze, audit, and review domestic and international travel claims for senior staff and board members, ensuring alignment with CalHR, CCR, SAM, and DGS STP rules.

Responsibilities include policy development, staff training, and periodic audits, with guidance to Contracts and Procurement on travel within contracts.

Qualifications

• Experience with travel reimbursement rules and approval processes.
• Experience with FI$Cal, PeopleSoft or ERP software.
• Knowledge of state accounting systems and Governmental Accounting Standards.
• Experience with external fiscal control agencies (e.g., Department of Finance, SCO).
• Experience in supervisory capacity and staff training/evaluation.
• Ability to qualify for a fidelity bond.
• Excellent organizational, research, and analytical skills.
• Strong interpersonal skills and verbal/written communication.

Responsibilities

• Analyze, audit, and review travel and relocation claims for high-level staff, including executives and Board Members.
• Ensure compliance with CalHR, CCR, SAM, and DGS STP requirements.
• Provide guidance on travel regulations to contracts and procurement related to consultants.
• Train Travel staff on applicable travel rules and conduct periodic audits.
• Develop, update, and implement travel policies and procedures.

Skills

Analytical skills

Interpersonal skills

Communication skills

Adaptability

Tools

FI$Cal

PeopleSoft

ERP systems

Job description

Are you looking for a different type of state government job? Something with a little more excitement and a more fast-paced and fluid environment? How about an opportunity to be part of one of the most remarkable transportation projects in California's history? The California High-Speed Rail Authority is a small and dynamic state agency that is looking for employees who are interested in a challenging and rewarding job opportunity.

About the Role

Under general direction of the Accounting Administrator III, the Accounting Administrator II (Travel Compliance Manager) manages the California High-Speed Rail Authority’s (Authority) Travel and Revolving Fund Section. The Travel Compliance Manager is responsible for analyzing, auditing, and reviewing travel and relocation claims submitted by high level staff, including Executive management and Board Members. This includes in state, out of state, and international travel. The incumbent ensures that all claims comply with the California Human Resources (CalHR) Manual, California Code of Regulations (CCR), State Administrative Manual (SAM), and Department of General Services (DGS) State Travel Program requirements (STP).

The incumbent provides guidance and support to Contracts and Procurement Section on travel regulations that can fall within scope of contract agreements l-i-e, related matters for consultant’s travel that falls under contract. The Travel Compliance Manager trains Travel staff on applicable travel rules and regulations and conducts periodic audits of processed claims to ensure compliance. Additionally, the incumbent is responsible for developing, updating, and implementing travel policies and procedures. The Travel Compliance Manager safeguards the Authority’s assets and ensures adherence to all applicable policies and regulations. Duties are performed using CalHR laws and rules, Government Claims Board regulations, State Controller’s Office (SCO) guidelines, the Financial Information System for California (FI$Cal), and Microsoft Office applications, as well as through meetings, one on one discussions, telephone communications, and email correspondence.

You will find additional information about the job in the Duty Statement.

• Experience and knowledge of travel reimbursement rules and regulations, including travel claim approval processes.
• Experience with FI$Cal, PeopleSoft or an Enterprise Resource Planning (ERP) software.
• Knowledge of state accounting systems.
• Experience in Governmental Accounting Standards and the State Administrative Manual.
• Experience with external fiscal control agencies (Department of Finance, SCO, etc.).
• Experience in supervisory capacity.
• Experience leading, training, or evaluating staff.
• Ability to qualify for a fidelity bond.
• Excellent organizational, research, and analytical skills.
• Ability to maintain a positive, creative, and flexible approach to issues and problems while working in a fast-paced team environment.
• Strong interpersonal skills and ability to relate effectively to all staff levels.
• Excellent verbal and written communication skills.

Location

The High-Speed Rail Authority headquarters building is located in downtown Sacramento on the corner of 8th and L Street. We are located one block away from the 8th and Capitol light rail stop, as well as the 7th and Capitol light rail stop. The building is also within walking distance of DOCO, the California State Capitol Park, a farmer’s market during summer months, and Old Sacramento.

Minimum Qualifications

Benefit information can be found on the CalHR website and the CalPERS website.

State Hiring Process

Equal Opportunity Statement

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.