Travel and Expense Specialist

Nightwing; Sterling (VA); On-site; USD 55,000 - 106,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401k

Paid time off

Holidays

Job summary

Nightwing is seeking a detail-oriented Travel and Expense Specialist to join our finance team. You will ensure accurate processing of travel and expense reports in line with government regulations and company policies.

Responsibilities include policy compliance, reconciliation of credit card statements, reporting, and employee support to optimize cost control and efficiency in a fast-paced environment.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 2 years of travel and expense experience, preferably in government contracting.
• Experience with Emburse (Chrome River), Concur, or similar platforms.

Responsibilities

• Travel coordination in line with policies and regulations.
• Review and process employee expense reports with receipts and coding.
• Ensure compliance with Federal Travel Regulation (FTR).
• Reconcile corporate credit card statements and expense accounts.
• Prepare and analyze travel and expense reports with cost-saving insights.
• Support employees on travel and expense policies and reimbursements.
• Identify improvements to travel and expense processes.

Skills

Attention to detail

Organizational skills

Travel booking

Expense software

Gov travel rules

Communication skills

Independent & collaborative

PowerBI

SharePoint

PowerAutomate

Education

Bachelor’s degree

Tools

Emburse

Concur

Job description

Nightwing provides technically advanced full-spectrum cyber, data operations, systems integration and intelligence mission support services to meet our customers’ most demanding challenges. Our capabilities include cyber space operations, cyber defense and resiliency, vulnerability research, ubiquitous technical surveillance, data intelligence, lifecycle mission enablement, and software modernization. Nightwing brings disruptive technologies, agility, and competitive offerings to customers in the intelligence community, defense, civil, and commercial markets.

Nightwing is seeking a detail-oriented and organized Travel and Expense Specialist to join our finance team. This role is crucial in ensuring the efficient and accurate processing of travel and expense reports for our employees, in compliance with government regulations and company policies.

Key Responsibilities

• Travel Coordination: Ensure compliance with government and company travel policies.
• Expense Processing: Review and process employee expense reports for accuracy and compliance, including verifying receipts and proper coding of expenses.
• Policy Compliance: Ensure all travel and expense activities adhere to company policies and government regulations, including the Federal Travel Regulation (FTR).
• Reconciliation: Assist in the reconciliation of corporate credit card statements and employee expense accounts.
• Reporting: Prepare and analyze travel and expense reports, providing insights and recommendations for cost‑saving measures.
• Employee Support: Provide guidance and support to employees regarding travel and expense policies, procedures, and reimbursements.
• Continuous Improvement: Identify and implement process improvements to enhance the efficiency and effectiveness of travel and expense management.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Experience: Minimum of 2 years of travel and expense experience, preferably within a government contracting environment.
• Software: Emburse (Chrome River), Concur, or similar platform

Skills

• Strong attention to detail and organizational skills.
• Proficiency in travel booking systems and expense management software.
• Knowledge of government travel regulations and compliance requirements.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast‑paced environment
• PowerBI, SharePoint, PowerAutomate (Microsoft suite basically)

Salary & Benefits

• The salary associated with this position ($55,000-$106,000) is commensurate with the selected candidate’s qualifications, years of relevant experience, and demonstrated level of expertise. Compensation will be determined based on these factors to ensure alignment with skills, responsibilities, and market standards.
• Nightwing offers medical, vision and dental insurance coverage in addition to a 401k plan, PTO, Holidays, and additional insurances.

Nightwing is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.