Travel and Expense Specialist

Nightwing Intelligence Solutions, LLC; Sterling (VA); On-site; USD 55,000 - 106,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

401k Plan

Paid Time Off

Holidays

Job summary

Nightwing Intelligence Solutions, LLC in Sterling, VA is seeking a detail-oriented Travel and Expense Specialist to join our finance team. You will oversee travel coordination, review and process employee expenses, and ensure compliance with Federal Travel Regulation and company policies.

This role requires a bachelor’s degree and at least 2 years of travel and expense experience, with proficiency in Emburse/Chrome River or Concur, Power BI, and the Microsoft 365 suite.

Qualifications

• Bachelor's degree or related field required.
• Minimum of 2 years travel and expense experience, preferably government contracting.
• Experience with Emburse/Chrome River and Concur.
• Strong detail orientation and communication abilities.
• Proficient in travel booking systems and expense management software.

Responsibilities

• Travel Coordination: Ensure compliance with government and company travel policies.
• Expense Processing: Review and process employee expense reports for accuracy and compliance.
• Policy Compliance: Adhere to Federal Travel Regulation (FTR) and company policies.
• Reconciliation: Assist in reconciling corporate credit card statements and expense accounts.
• Reporting: Prepare and analyze travel and expense reports with cost-saving insights.
• Employee Support: Guide employees on policies, procedures, and reimbursements.
• Continuous Improvement: Identify and implement process improvements in travel and expense management.

Skills

Attention to detail

Organizational skills

Communication skills

Interpersonal skills

Independent work

Team collaboration

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

Emburse (Chrome River)

Concur

PowerBI

SharePoint

PowerAutomate

Job description

Nightwing provides technically advanced full-spectrum cyber, data operations, systems integration and intelligence mission support services to meet our customers' most demanding challenges. Our capabilities include cyber space operations, cyber defense and resiliency, vulnerability research, ubiquitous technical surveillance, data intelligence, lifecycle mission enablement, and software modernization. Nightwing brings disruptive technologies, agility, and competitive offerings to customers in the intelligence community, defense, civil, and commercial markets. Nightwing is seeking a detail-oriented and organized Travel and Expense Specialist to join our finance team. This role is crucial in ensuring the efficient and accurate processing of travel and expense reports for our employees, in compliance with government regulations and company policies.

Key Responsibilities:

• Travel Coordination: Ensure compliance with government and company travel policies.
• Expense Processing: Review and process employee expense reports for accuracy and compliance, including verifying receipts and proper coding of expenses.
• Policy Compliance: Ensure all travel and expense activities adhere to company policies and government regulations, including the Federal Travel Regulation (FTR).
• Reconciliation: Assist in the reconciliation of corporate credit card statements and employee expense accounts.
• Reporting: Prepare and analyze travel and expense reports, providing insights and recommendations for cost-saving measures.
• Employee Support: Provide guidance and support to employees regarding travel and expense policies, procedures, and reimbursements.
• Continuous Improvement: Identify and implement process improvements to enhance the efficiency and effectiveness of travel and expense management.

Qualifications:

• Education: Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Experience: Minimum of 2 years of travel and expense experience, preferably within a government contracting environment.
• Software: Emburse (Chrome River), Concur, or similar platform.
• Skills: Strong attention to detail and organizational skills; proficiency in travel booking systems and expense management software; knowledge of government travel regulations and compliance requirements; excellent communication and interpersonal skills; ability to work independently and collaboratively in a fast-paced environment.
• PowerBI, SharePoint, PowerAutomate (Microsoft suite basically).

Salary & Benefits

The salary associated with this position ($55,000-$106,000) is commensurate with the selected candidate’s qualifications, years of relevant experience, and demonstrated level of expertise. Compensation will be determined based on these factors to ensure alignment with skills, responsibilities, and market standards. Nightwing offers medical, vision and dental insurance coverage in addition to a 401k plan, PTO, Holidays, and additional insurances.

Equal Opportunity/Affirmative Action Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

Nightwing is An Equal Opportunity/Affirmative Action Employer.

Previously part of a leading Fortune 100 company and headquartered in Dulles, VA; Nightwing became independent in 2024 but continues to support the nation’s most mission impactful initiatives.

When we formed Nightwing, we brought a deep set of credentials and an unfaltering commitment to the mission. For over four decades, our team has been providing some of the world’s most technically advanced full-spectrum cyber, data operations, systems integration and intelligence support services to the U.S. government on its most important missions. At Nightwing, we value collaboration and teamwork. You'll have the opportunity to work alongside talented individuals who are passionate about what they do. Together, we'll leverage our collective expertise to drive innovation, solve complex problems, and deliver exceptional results for our clients. Thank you for considering joining us as we embark on this new journey and shape the future of cybersecurity and intelligence together as part of the Nightwing team.