Trauma Office Lead Full Time

Hughston; Powelldale (AL); In loco; USD 52.000 - 76.000; Tempo pieno

Descrizione del lavoro

The Hughston Clinic. Midtown clinic in Alabama seeks an experienced Office Manager to supervise staff, register patients, and coordinate billing and referrals. This role ensures smooth clinic operations and accurate financial handling with the practice administrator.

You will oversee scheduling, deposits, inventory, time-keeping, and HR coordination, while maintaining compliance and medical terminology knowledge.

Competenze

• One year of medical clinical setting.
• Two years of managerial or administrative experience in healthcare.
• Must have medical insurance and terminology experience.
• Proficient with Microsoft Office Suite.
• Must have strong customer service skills.
• Must work independently and have good decision making abilities.

Mansioni

• Supervise all office staff and support personnel.
• Greet/register patients, collects co-payments, deductibles and coinsurance.
• Liaison for all complaints internal and external-bringing issues to the attention of the Practice Administrator.
• Communicate effectively with THC billing department, insurance companies, and patients regarding billing.
• Ensure that verification of insurance is complete; verify referrals, authorizations have been obtained.
• Function as backup for office staff as needed; maintain employee coverage.
• Monitor office expenses, maintains inventory of supplies on hand.
• Code employee time and PTO, to include the distribution of time reports to employees.
• Coordinate with the Practice Administrator and HR for any hiring or employee-related issues/needs.
• Prioritize daily functions to ensure a smooth-running facility by completing batch reports and submitting daily deposits.
• Address any maintenance issues and complete requisition forms as necessary.
• Assist with casting and splinting functions during clinic hours.
• Assist with other Medical Assistant duties during clinic hours, as needed.
• Conduct annual evaluations and employee assessments/disciplinary measures.
• Register and utilize online portals to obtain authorizations.
• Maintain records for petty cash.

Conoscenze

Customer service

Decision making

Communication

Office coordination

Formazione

High School Diploma

Business or healthcare administration degree

Strumenti

Microsoft Office Suite

Athena

Descrizione del lavoro

Ensure proper flow and efficiency of Midtown clinic.

POSITION RESPONSIBILITIES:

• Supervise all office staff and support personnel.


• Greet/register patients, collects co-payments, deductibles and coinsurance.


• Liaison for all complaints internal and external-bringing issues to the attention of the Practice Administrator.


• Communicate effectively with THC billing department, insurance companies, and patients regarding billing.


• Ensure that verification of insurance is complete; verify referrals, authorizations have been obtained.


• Function as backup for office staff as needed; maintain employee coverage.


• Monitor office expenses, maintains inventory of supplies on hand.


• Code employee time and PTO, to include the distribution of time reports to employees.


• Coordinate with the Practice Administrator and HR for any hiring or employee-related issues/needs.


• Prioritize daily functions to ensure a smooth-running facility by completing batch reports and submitting daily deposits.


• Address any maintenance issues and complete requisition forms as necessary.


• Assist with casting and splinting functions during clinic hours.


• Assist with other Medical Assistant duties during clinic hours, as needed.


• Conduct annual evaluations and employee assessments/disciplinary measures.


• Register and utilize online portals to obtain authorizations.


• Maintain records for petty cash.

POSITION REQUIREMENTS:

Experience:

Required:

• One (1) year of medical clinical setting.


• Two (2) years of managerial or administrative experience in a healthcare setting.


• Must have medical insurance and terminology experience.


• Must be proficient with Microsoft Office Suite.


• Must have strong customer service skills.


• Must be able to work independently and have good decisions making abilities.

Preferred:

• Casting and Splinting experience.


• Knowledge of Athena.

Education:

Required:

• High School Diploma or equivalent.

Preferred:

Preferred: Degree in business or healthcare administration.

Special Qualifications:

Required:

• Valid Driver’s License, satisfactory motor vehicle report (MVR) and proof of insurance required for position on-boarding.


• Annual MVR may be required per policy and procedure; background reports may be ran as needed throughout the course of employment.


• Must be flexible.

Preferred:

Knowledge of medical terminology.

The Hughston Clinic, The Hughston Foundation, The Hughston Surgical Center, Hughston Clinic Orthopaedics, Hughston Medical, Hughston Orthopaedics Trauma, Hughston Orthopaedics Southeast and Jack Hughston Memorial Hospital participate in E-Verify. This company is an equal opportunity employer that recruits and hires qualified candidates without regard to race, religion, color, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

POSITION GOAL:

Ensure proper flow and efficiency of Midtown clinic.

POSITION RESPONSIBILITIES:

• Supervise all office staff and support personnel.


• Greet/register patients, collects co-payments, deductibles and coinsurance.


• Liaison for all complaints internal and external-bringing issues to the attention of the Practice Administrator.


• Communicate effectively with THC billing department, insurance companies, and patients regarding billing.


• Ensure that verification of insurance is complete; verify referrals, authorizations have been obtained.


• Function as backup for office staff as needed; maintain employee coverage.


• Monitor office expenses, maintains inventory of supplies on hand.


• Code employee time and PTO, to include the distribution of time reports to employees.


• Coordinate with the Practice Administrator and HR for any hiring or employee-related issues/needs.


• Prioritize daily functions to ensure a smooth-running facility by completing batch reports and submitting daily deposits.


• Address any maintenance issues and complete requisition forms as necessary.


• Assist with casting and splinting functions during clinic hours.


• Assist with other Medical Assistant duties during clinic hours, as needed.


• Conduct annual evaluations and employee assessments/disciplinary measures.


• Register and utilize online portals to obtain authorizations.


• Maintain records for petty cash.

POSITION REQUIREMENTS:

Experience:

Required:

• One (1) year of medical clinical setting.


• Two (2) years of managerial or administrative experience in a healthcare setting.


• Must have medical insurance and terminology experience.


• Must be proficient with Microsoft Office Suite.


• Must have strong customer service skills.


• Must be able to work independently and have good decisions making abilities.

Preferred:

• Casting and Splinting experience.


• Knowledge of Athena.

Education:

Required:

• High School Diploma or equivalent.

Preferred:

Preferred: Degree in business or healthcare administration.

Special Qualifications:

Required:

• Valid Driver’s License, satisfactory motor vehicle report (MVR) and proof of insurance required for position on-boarding.


• Annual MVR may be required per policy and procedure; background reports may be ran as needed throughout the course of employment.


• Must be flexible.

Preferred:

Knowledge of medical terminology.

The Hughston Clinic, The Hughston Foundation, The Hughston Surgical Center, Hughston Clinic Orthopaedics, Hughston Medical, Hughston Orthopaedics Trauma, Hughston Orthopaedics Southeast and Jack Hughston Memorial Hospital participate in E-Verify. This company is an equal opportunity employer that recruits and hires qualified candidates without regard to race, religion, color, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.