Transportation Services - Fleet Manager

Colorado State University; Fort Collins (CO); Sur place; USD 90 000 - 110 000; Plein temps

Résumé du poste

Colorado State University in Fort Collins seeks a Fleet Management leader to head a team of professionals and student staff, overseeing two facilities and a parts department. You will supervise multiple units, manage budgeting and fuel tracking systems, and drive efficiency and sustainability across campus transportation services.

The role requires extensive experience in fleet operations, budgeting, and staff leadership, with a focus on service quality and university objectives.

Qualifications

• Bachelor's degree or equivalent in fleet management or related field.
• Five or more years of progressively responsible experience in fleet management or fleet operations.
• Experience using fleet management software or comparable systems.
• Five or more years of experience providing customer service or operational support.
• Experience with budgeting, financial analysis, or operating cost analysis.

Responsabilités

• Manage day-to-day fleet operations for the University's vehicle fleet (≈800 units).
• Oversee Fleet Services operations such as administration, maintenance, parts, rentals, shuttle, and charter service.
• Control operational expenditures for equipment, repairs, and related needs.
• Oversee parts inventory, fuel tracking, work orders, billing, and reporting systems.
• Supervise and develop a customer-focused team with coaching and feedback.
• Collaborate with departments to support university mission.

Connaissances

Fleet management

Customer service

Staff supervision

Budgeting

Formation

Bachelor's degree in business or related field

Outils

Fleet software

Telematics

ERP systems

Description du poste

Job Description Position Summary

This position is a Fleet Management professional that currently leads a team of 20, with 2 direct supervisor reports and a seasonal team of student staff. The position operates two maintenance facilities on separate campuses along with a customer service office, a parts department, and onsite fueling. This position will also contribute to planning efforts and develop annual operating budgets for Fleet Services in support of departmental and university objectives under the direction of the Director of Active Transportation. To ensure full consideration, applications and documents must be received by 11:59pm (MT) on 11/30/26.

Essential Job Duties

• Manage day-to-day fleet operations for the University's vehicle fleet (approximately 800 units), including coordinating vehicle purchases, leasing activities, rental reservations, and vehicle replacement/disposition processes.
• Oversee Fleet Services operational units, including administration, maintenance, parts warehouse, vehicle rentals, shuttle operations, and charter bus service by establishing operational priorities, managing staffing and resources, and ensuring compliance with University policies and procedures.
• Manage operational expenditures for equipment, tools, facility repairs, and fleet-related needs to support a safe, efficient, and reliable operation.
• Oversee parts inventory processes and implement fleet management systems for fuel tracking, work orders, billing, and operational reporting.
• Oversee fleet utilization and resource management by analyzing vehicle needs, enforcing fleet standards, and recommending or coordinating the reduction, reassignment, or disposal of underutilized or oversized vehicles to support operational efficiency and sustainability goals.
• Supervise, support, and develop a customer-focused team by providing direction, training, coaching, and performance feedback to promote effective service delivery.
• Collaborate with departments and colleges to support the mission of the university.
• Seek external partnerships to optimize revenue generation for Fleet Services.
• Other related duties as assigned.

Supervision

This position is responsible for the direct supervision of 2 full-time state classified positions (LTC Operator II and Program Coordinator), oversight of 15 additional full-time state classified positions (4 technicians, 4 full-time/5 part-time bus drivers, 2 material handlers), 2 shuttle drivers (Administrative Professionals) and seasonal student employees.

Minimum Qualifications

• Bachelor's degree, or an equivalent combination of relevant education, credentials, certifications, training, and/or progressively responsible work experience in fleet management or fleet operations.
• Five or more years of progressively responsible experience in fleet management or fleet operations.
• Demonstrated experience using fleet management software (such as asset management, maintenance/work-order, telematics, or fuel management systems) or comparable operational systems to support fleet operations.
• Five or more years of experience providing customer service or operational support to stakeholders.
• Experience using financial management, procurement, or enterprise resource planning (ERP) systems to support operational activities.
• Experience with budgeting, financial analysis, or operating cost analysis, including calculating costs, preparing financial estimates, or analyzing expenditures to support operational decisions.
• Four or more years of experience in staff supervision and leadership.

Preferred Qualifications

• Bachelor's degree in business or management.
• Fleet management experience in a university, government, or public-sector setting.
• Experience developing charge-out, billing or recharge rates for fleet or transportation services.
• Experience with Kuali, Workday or comparable university or government financial systems.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).

Conditions of Employment

• Pre-employment Criminal Background Check (required for all new hires).
• (MVR) Motor Vehicle Background check.
• Valid Drivers License.
• Certified Automotive Fleet Manager (CAFM) accreditation at time of hire, or successful attainment of CAFM certification within 24 months of appointment.

Salary Range $90,000 to $110,000

Required Application Documents

• Resume/CV

Employee Benefits

Colorado State University is not just a workplace; it's a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. Review our detailed benefits information here. Explore the additional perks of working at CSU here. For the total value of CSU benefits in addition to wages, use our compensation calculator. Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Inspired by its land-grant heritage, Colorado State University is committed to excellence and engagement, setting the standard for public research universities in teaching, research, service and extension for the benefit of the citizens of Colorado, the United States, and the world.

Prospective Employees, click here to learn more about CSU's perks and purpose. Current employees will need to apply for jobs in Workday.