Talent Acquisition Operations Specialist - Open Pool

Colorado State University; United States; Hybrid; USD 58,000 - 70,000; Full time

Job summary

Colorado State University is seeking an Talent Acquisition Operations Specialist to coordinate recruitment processes across departments from position development through hire. The role supports stakeholders, ensures policy alignment, and improves workflows across campus.

The position will be onsite with some exceptions for hybrid work, requiring strong organizational and communication skills to manage multiple searches and timelines in a high-volume environment.

Qualifications

• Bachelor's degree or equivalent relevant experience (4+ years).
• Two years of professional experience in human resources, talent acquisition, or recruitment operations.
• Experience managing multiple concurrent processes or projects in a complex or high-volume environment.

Responsibilities

• Coordinate and administer recruitment and search processes across multiple departments and concurrent searches.
• Advise hiring managers and stakeholders on recruitment procedures and best practices.
• Support Talent Acquisition initiatives, process improvements, and special projects to enhance recruitment operations.

Skills

Organizational skills

Written communication

Verbal communication

Policy interpretation

Education

Bachelor's degree or equivalent experience

Tools

Workday ATS

Job description

Job Description Position Summary The Talent Acquisition (TA) Operations Specialist coordinates and administers talent acquisition and search processes across the university, supporting recruitment activities from position development through hire. This role provides operational support for active searches, guidance to stakeholders on recruitment procedures and hiring best practices, and supports initiatives that enhance the efficiency, compliance, and candidate experience of recruitment operations. The TA Operations Specialist serves as a key liaison among hiring managers, search committees, recruiters, and campus partners to ensure timely and well-coordinated hiring activities across multiple units and concurrent searches. Roles hired through this pool may primarily serve a unit or college and will have the opportunity to support additional campus human resources teams. Positions will be onsite with some exceptions for hybrid work.

Essential Job Duties

Search Operations and Administration

• Coordinate and administer recruitment and search processes across multiple departments and concurrent searches, including position development support, requisitions, postings, candidate review activities, and hiring documentation.
• Ensure recruitment activities are compliant with university policies, procedures, and talent acquisition best practices.
• Monitor recruitment timelines and facilitate timely progression of searches by identifying and elevating process issues or delays.

Consultation and Stakeholder Support

• Advise hiring managers, search committees, and other stakeholders on recruitment procedures, hiring requirements, and established best practices.
• Serve as a point of contact throughout the recruitment process and provide clear and consistent stakeholder communications.
• Coordinate and facilitate recruitment-related trainings and resources for campus stakeholders as appropriate.

Continuous Improvement and Special Projects Support

• Support Talent Acquisition initiatives, process improvements, system updates, and special projects that enhance recruitment operations and the candidate experience.
• Identify opportunities to improve operational efficiencies and promote consistent recruitment practices across the university.

Other Duties as Assigned

• Perform other duties and projects in support of Talent Acquisition and Human Resources operations.

Conditions of Employment

Pre-employment Background Check

• Bachelor's degree or equivalent relevant experience (4+ years of professional work experience).
• Two (2) years of professional experience in human resources, talent acquisition, recruitment operations, or administrative process coordination.
• Experience managing multiple concurrent processes or projects in a complex or high-volume environment.
• Demonstrated ability to interpret and consistently apply policies, procedures, and established guidelines.
• Excellent organizational, written, and verbal communication skills.

Preferred Qualifications

• Familiarity and experience with Applicant Tracking Systems (ATS) (Workday, etc.).
• Experience supporting search and hiring processes.
• Ability to answer questions, explain processes clearly, and provide timely, professional support to stakeholders.

Salary Range

$58,000 - $70,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. Review our detailed benefits information here. Explore the additional perks of working at CSU here. For the total value of CSU benefits in addition to wages, use our compensation calculator. Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Inspired by its land-grant heritage, Colorado State University is committed to excellence and engagement, setting the standard for public research universities in teaching, research, service and extension for the benefit of the citizens of Colorado, the United States, and the world. Prospective Employees, click here to learn more about CSU's perks and purpose. Current employees will need to apply for jobs in Workday.