Transportation Payroll Specialist

TRANSPORTATION - OFFICE; Newport News (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

Newport News Public Schools in Newport News, VA is seeking a Transportation Payroll Specialist to manage complex payroll calculations, overtime and deductions. Responsibilities include maintaining time and attendance records, direct deposit data, and resolving payroll issues efficiently for timely payroll processing.

The role supports decentralized payroll processors, reconciles vendor payments, and ensures proper pay and benefits data compliance with school policies.

Qualifications

• Performs complex payroll computations, overtime, deductions and related calculations.
• Responds to payroll inquiries promptly via phone or email.
• Maintains time and attendance records and direct deposit data.
• Reconciles vendor payments related to payroll withholding and leave data.

Responsibilities

• Provides payroll proof processing support to ensure accurate and timely payroll processing.
• Reviews employment data, including pay and benefits, per policy.
• Regularly reviews and maintains leave accruals and sick/vacation payout data.
• Performs prorations for new hires, terminations, or leaves without pay.
• Manages daily time-card processing and attendance documentation for accurate payments.
• Ensures employees are assigned to proper supervisors in the time/attendance system.

Skills

Payroll processing

Time and attendance

Data entry

Customer service

Interpersonal communication

Tools

HRIS systems

Payroll software

Microsoft Excel

Job description

Newport News Public Schools TRANSPORTATION - OFFICE - Newport News, Virginia Open in Google Maps

Transportation Payroll Specialist

Newport News Public Schools TRANSPORTATION - OFFICE - Newport News, Virginia Open in Google Maps

This job is also posted in Newport News Public Schools

Job Details

Job ID: 5960731

Application Deadline: Oct 21, 2026 11:59 PM (Eastern Standard Time)

Posted: Oct 14, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Summary

This position performs a variety of complex, manual and systematic, computations as it relates to proper calculation of wages, overtime, supplemental pay, and voluntary and involuntary deductions. Researches, resolves and communicates payroll issues accurately and efficiently both orally and written. Maintains time and attendance, direct deposit and tax related records. This position provides payroll proof processing support to the Payroll Systems Analyst to ensure accurate and timely payroll processing. Understanding the Newport News Policy and Procedures in place, including pay and benefits to ensure proper payment. Provides support to decentralized payroll processors and reporters. Reconciles and requests remittances for vendor payments associated with payroll withholding.

Essential Duties

• Performs a variety of complex, manual and systematic, computations as it relates to proper calculation of wages, overtime, supplemental pay, and voluntary and involuntary deductions.
• Provides excellent customer service by answering the phone or email in a timely and professional manner.
• Researches, resolves and communicates payroll issues accurately and efficiently both orally and written.
• Reconciles and requests remittances for vendor payments associated with payroll withholding.
• Provides payroll proof processing support to the Payroll Systems Analyst to ensure accurate and timely payroll processing.
• Reviews and understands the policies in place for processing employment data, including pay and benefits.
• Regularly performs leave accruals data review and maintenance, to include leave history correction as warranted. Coordinates the transfer of sick leave balance information per school board policy.
• Reconciles and enters into the appropriate payroll, the year-end sick and vacation leave payout information.
• Performs complex prorate calculations to ensure accurate payment of wages for employees who are newly hired, terminating or on leave with or without pay.
• Maintains and distributes employee schedule work day calendars used for payroll process planning and salary prorate calculation.
• Performs the collection, review, and processing of time cards, electronic time and attendance reporting, and other related payroll documentation. Identify and resolve errors and discrepancies to assure employees are paid in an accurate and timely manner. Gives support to decentralized payroll time and attendance processors.
• Enters daily absences in time and attendance system.
• Maintains employee data in time and attendance system and ensures each employee is assigned to proper supervisor within the system.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

To view the full job description, visit

https://sbo.nn.k12.va.us/hr/jobs/descriptions/TransportationPayrollSpecilaist.pdf

For further information regarding the position's compensation, please visit this link: NNPS COMPENSATION .

Position Type: Full-Time

Job Categories: Support Staff > Accounting/Bookkeeping

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 12507 Warwick Blvd
• Newport News, Virginia 23606
• Phone: [phone]
• Email: [e-mail]