Transportation Payroll Specialist

Newport News Public Schools; Newport News (VA); On-site; USD 52,000 - 64,000; Full time

Job summary

Newport News Public Schools is seeking a Payroll Specialist to manage complex payroll calculations, overtime, and deductions while ensuring accurate and timely payments. The role requires strong attention to policy and benefits compliance and provides customer service support via phone and email.

The position supports the Payroll Systems Analyst, reconciles vendor payments, and maintains time and attendance data, including leave accruals and year-end payouts.

Qualifications

• Policy and procedures knowledge related to payroll, including pay and benefits.

Responsibilities

• Performs complex computations related to wages, overtime, supplemental pay, and voluntary and involuntary deductions.
• Provides excellent customer service by answering the phone or email promptly.
• Researches, resolves and communicates payroll issues accurately and efficiently both orally and written.
• Reconciles and requests remittances for vendor payments associated with payroll withholding.
• Provides payroll proof processing support to the Payroll Systems Analyst to ensure accurate and timely payroll processing.
• Reviews and understands the policies in place for processing employment data, including pay and benefits.
• Regularly performs leave accruals data review and maintenance, including leave history corrections as warranted.
• Coordinates transfer of sick leave balance information per school board policy.
• Reconciles and enters year-end sick and vacation leave payout information into payroll systems.
• Performs complex prorate calculations for employees who are newly hired, terminating, or on leave with or without pay.
• Maintains and distributes employee schedule work day calendars used for payroll process planning and salary prorate calculation.
• Performs collection, review, and processing of time cards, electronic time and attendance reporting, and related payroll documentation; resolves errors to ensure accurate payments.
• Enters daily absences in the time and attendance system and maintains employee data accordingly.

Job description

Job Summary

This position performs a variety of complex, manual and systematic, computations as it relates to proper calculation of wages, overtime, supplemental pay, and voluntary and involuntary deductions. Researches, resolves and communicates payroll issues accurately and efficiently both orally and written. Maintains time and attendance, direct deposit and tax related records. This position provides payroll proof processing support to the Payroll Systems Analyst to ensure accurate and timely payroll processing. Understanding the Newport News Policy and Procedures in place, including pay and benefits to ensure proper payment. Provides support to decentralized payroll processors and reporters. Reconciles and requests remittances for vendor payments associated with payroll withholding.

• Performs a variety of complex, manual and systematic, computations as it relates to proper calculation of wages, overtime, supplemental pay, and voluntary and involuntary deductions.


• Provides excellent customer service by answering the phone or email in a timely and professional manner.


• Researches, resolves and communicates payroll issues accurately and efficiently both orally and written.


• Reconciles and requests remittances for vendor payments associated with payroll withholding.


• Provides payroll proof processing support to the Payroll Systems Analyst to ensure accurate and timely payroll processing.


• Reviews and understands the policies in place for processing employment data, including pay and benefits.


• Regularly performs leave accruals data review and maintenance, to include leave history correction as warranted. Coordinates the transfer of sick leave balance information per school board policy.


• Reconciles and enters into the appropriate payroll, the year-end sick and vacation leave payout information.


• Performs complex prorate calculations to ensure accurate payment of wages for employees who are newly hired, terminating or on leave with or without pay.


• Maintains and distributes employee schedule work day calendars used for payroll process planning and salary prorate calculation.


• Performs the collection, review, and processing of time cards, electronic time and attendance reporting, and other related payroll documentation. Identify and resolve errors and discrepancies to assure employees are paid in an accurate and timely manner. Gives support to decentralized payroll time and attendance processors.


• Enters daily absences in time and attendance system.


• Maintains employee data in time and attendance system and ensures each employee is assigned to proper supervisor within the system.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

To View The Full Job Description, Visit https://sbo.nn.k12.va.us/hr/jobs/descriptions/TransportationPayrollSpecilaist.pdf

For further information regarding the position's compensation, please visit this link: NNPS COMPENSATION.