Transportation Operations & Front Office Specialist

Mesa-County-Valley-School-District-51; Colorado; On-site; USD 33,000 - 36,000; Full time

Job summary

Mesa County Valley School District 51 is seeking an Administrative Assistant, Transportation to provide front-line customer service, manage data and support the Transportation Coordinator. The role includes handling family inquiries, mileage reimbursements, and vendor/driver coordination, with emphasis on accuracy, confidentiality, and efficient office operations.

Responsibilities cover front office tasks, scheduling, data entry, reporting for compliance (CDE), and assisting with purchases,

Qualifications

• High school diploma or equivalent required.
• Two years of office management or administrative assistant experience required.
• Prior school district experience preferred.
• Criminal background check required for hire.
• Strong organizational, data management and customer service skills.

Responsibilities

• Serve as primary front office contact for Transportation Department.
• Manage daily workflow: mail, scheduling, and department messaging.
• Respond to inquiries and route information to staff.
• Assist families with transportation services and mileage reimbursements.
• Track transportation schedules and reimbursements in district systems.
• Coordinate district certifications and driver training.
• Maintain driver database with qualifications and reporting.
• Provide data and reporting for the CDE 40 and compliance needs.
• Assist with purchases and supplies as needed.
• Other duties as assigned.

Skills

Customer service

Data management

Written communication

Verbal communication

Problem solving

Multi-tasking

De-escalation

Education

High school diploma or equivalent

Tools

Smartsheet

G Suite

Office 365

Excel

Word

PowerPoint

Job description

Mesa County Valley School District 51 is seeking an Administrative Assistant, Transportation to provide front-line customer service, manage data and support the Transportation Coordinator. The role includes handling family inquiries, mileage reimbursements, and vendor/driver coordination, with emphasis on accuracy, confidentiality, and efficient office operations.

Responsibilities cover front office tasks, scheduling, data entry, reporting for compliance (CDE), and assisting with purchases,