Transportation & Office Operations Coordinator

Career Academy Network Of Public Schools; South Bend (IN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Opportunity to make a meaningfulimpact

Collaborative, mission-driven env. and

Comprehensive benefits package and PD

Job summary

Career Academy Network Of Public Schools (CANOPS) is seeking an Operations Coordinator to provide administrative and operational support to the Assistant Superintendent, with a focus on coordinating student transportation across all Network schools. The role requires hands-on shuttle/van operation as needed and strong communication with families, staff, and vendors.

The position also serves as the central point of contact, maintains rosters and schedules, and supports business-office functions

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Minimum of three years of admin, coordination, or logistics experience; school or public-sector experience preferred.
• Experience supporting senior leadership; transportation coordination, scheduling, or operations experience strongly preferred.
• Valid driver’s license and ability to meet CANOPS driver eligibility, training, and vehicle-operation requirements; willing and able to drive Network passenger vans or shuttles as needed. A CDL is not required for the smaller vehicles currently assigned to this role.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and scheduling systems.
• Strong organizational, time-management, problem-solving, multitasking, and communication skills.
• Ability to handle confidential information with discretion and respond professionally to time-sensitive concerns.

Responsibilities

• Take primary responsibility for coordinating student transportation needs across all Network schools, including daily service, route coverage, and schedule changes.
• Create and maintain daily and long-term schedules for Network drivers and coordinate routes, vehicle assignments, and coverage to support reliable transportation.
• Personally operate a Network shuttle or passenger van when needed to address driver absences, staffing shortages, or other transportation needs, subject to driver qualification and safety requirements.
• Serve as a primary point of contact for transportation vendors and providers; coordinate service, routing support, and operational communication.
• Promptly address transportation-related concerns from families, staff, and school leaders and resolve last-minute disruptions.
• Maintain accurate transportation rosters, route and driver schedules, records, documentation, and communication logs.
• Assist the Business Office with monitoring transportation contracts, invoices, and service issues; follow applicable safety rules, policies, and transportation requirements.
• Administer calendars, meetings, correspondence; coordinate administrative activities for the Assistant Superintendent.
• Coordinate with school leaders, employees, families, vendors, and external partners.
• Prepare agendas, reports, and presentations; maintain organized records and files.
• Monitor and prioritize incoming emails and requests; support special projects and initiatives as assigned.
• Serve as primary reception contact: greet visitors, answer calls, and respond to inquiries.
• Maintain welcoming, professional front office and protect confidential information.
• Travel to school sites to collect/distribute interoffice mail; coordinate service and maintenance requests.
• Support CANOPS service vendors, issue tracking, and vendor access.

Skills

Administrative coordination

Scheduling

Communication skills

Microsoft Office

Problem solving

Vehicle operation

Education

High school diploma

Associate/Bachelor preferred

Tools

Scheduling systems

Vehicle routing software

Job description

Career Academy Network Of Public Schools (CANOPS) is seeking an Operations Coordinator to provide administrative and operational support to the Assistant Superintendent, with a focus on coordinating student transportation across all Network schools. The role requires hands-on shuttle/van operation as needed and strong communication with families, staff, and vendors.

The position also serves as the central point of contact, maintains rosters and schedules, and supports business-office functions