Transportation Manager

LE0055 Odd Fellows Home of California; Saratoga (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Saratoga Retirement Community in Saratoga, CA is seeking a Fleet & Transportation Manager to lead daily transportation operations for residents and staff, ensuring safe, reliable, and cost-effective services that support independence and quality of life.

You will recruit and supervise drivers, coordinate schedules, oversee fleet maintenance, ensure regulatory compliance, manage the budget, and collaborate with vendors and Resident Services to meet medical appointments, outings, and accessibility

Qualifications

• 3+ years in fleet management, transportation, dispatch, or related supervisory role.
• Experience supervising employees and managing driver schedules and transportation operations.
• Experience coordinating vehicle maintenance and working with vendors.
• Strong organizational, communication, problem-solving, and recordkeeping skills.
• Knowledge of vehicle safety and driver qualifications.

Responsibilities

• Manage daily resident transportation and employee shuttle schedules, routes, trip requests, and driver assignments.
• Coordinate transportation for medical appointments, outings, and accessibility needs.
• Establish procedures for requesting, confirming, changing, and canceling transportation.
• Respond quickly to scheduling conflicts, service disruptions, and staffing or vehicle issues.
• Monitor on-time performance, shuttle usage, and resident feedback to improve service.
• Recruit, onboard, schedule, supervise, coach, and evaluate drivers.
• Ensure driver coverage including relief and backup drivers.
• Coordinate driver training, licensing, and safety education.
• Provide guidance on safe driving and incident response.
• Address performance concerns per community policies.
• Oversee vehicle readiness, preventive maintenance, and repairs.
• Coordinate fleet maintenance with technicians and vendors.
• Maintain records for vehicle maintenance, inspections, and training.
• Monitor mileage, utilization, costs, and fleet needs.
• Ensure readiness for inspections and regulatory requirements.
• Report accidents, incidents, and corrective actions.

Skills

Fleet management

Driver scheduling

Team supervision

Vendor coordination

Organizational skills

Communication

Recordkeeping

Safety knowledge

Scheduling systems

CDL willingness

Education

Bachelor's degree in business/operations/logistics

Tools

Microsoft Office

Job description

Location: Saratoga Retirement Community 14500 Fruitvale Ave Building 3000 Saratoga CA 95070

Join Our Upscale Retirement Community in Saratoga! Become a valued part of our vibrant, 5-star, 94-bed Skilled Nursing Facility at Saratoga Retirement Community. We are currently seeking dedicated and compassionate team members to join our supportive and dynamic community! At Saratoga Retirement Community, we prioritize the well-being of both our residents and staff. We foster a culture of compassion, professional growth, and mutual respect- because when you thrive, so do those in your care!

About the Role

We are seeking a Fleet & Transportation Manager to oversee safe, reliable and cost-effective transportation services for our residents and team members. Reporting to the Director of Facilities, this position will lead day-to-day transportation operations, driver scheduling and supervision, fleet maintenance coordination, compliance, and transportation planning. This is an important leadership role that directly supports our residents by ensuring dependable transportation for medical appointments, outings, special events, and other community needs, while also managing employee shuttle services. The ideal candidate is an organized, safety-minded leader who enjoys solving logistical challenges, supporting a team, and providing exceptional service to residents.

Compensation: $80,000 - $100,000 / Annually DOE

What You’ll Do

Transportation Operations

Manage daily resident transportation and employee shuttle schedules, routes, trip requests, and driver/vehicle assignments. Partner with Resident Services to coordinate transportation for medical appointments, outings, special events, and accessibility needs. Establish and maintain clear procedures for requesting, confirming, changing, and canceling transportation. Respond quickly to scheduling conflicts, service disruptions, and unexpected staffing or vehicle issues. Monitor on-time performance, missed trips, shuttle usage, and resident/team member feedback to continuously improve service.

Driver Leadership

Recruit, onboard, schedule, supervise, coach, and evaluate assigned drivers. Ensure appropriate driver coverage, including qualified relief and emergency backup drivers. Coordinate required driver training, licensing, and safety education. Provide training and guidance related to safe driving, passenger assistance, accessibility equipment, and incident response. Address performance and conduct concerns in accordance with community policies.

Fleet & Safety Management

Oversee vehicle readiness, preventive maintenance, repairs, registration, insurance coordination, and replacement planning. Coordinate fleet maintenance with assigned technicians and outside service providers. Maintain accurate vehicle, maintenance, inspection, driver qualification, and training records. Monitor vehicle mileage, utilization, condition, and operating costs and make recommendations regarding fleet needs. Help ensure readiness for applicable inspections and transportation regulatory requirements. Respond to accidents, incidents, and near misses, including reporting, documentation, and corrective action.

Budget, Vendors & Reporting

Develop and manage the transportation and fleet budget in partnership with the Director of Facilities. Monitor fuel, maintenance, parts, vendor, and transportation expenses. Manage transportation and maintenance vendors and evaluate service performance. Prepare reports related to vehicle availability, maintenance, staffing, service reliability, incidents, ridership, and program costs. Participate in emergency preparedness and transportation response planning.

What We’re Looking For

• - 3+ years of experience in fleet management, transportation, dispatch operations, or a related supervisory role.
• - Experience supervising employees and managing driver schedules and transportation operations.
• - Experience coordinating vehicle maintenance and working with vendors.
• - Strong organizational, communication, problem-solving, and recordkeeping skills.
• - Knowledge of vehicle safety, driver qualifications, and applicable transportation requirements.
• - Ability to balance safety, resident service, staffing, and operational costs.
• - Proficiency with Microsoft Office or similar software and the ability to learn scheduling/fleet management systems.
• - Valid driver's license and ability to meet the community's driving eligibility requirements.

Preferred Qualifications

• - Experience in senior living, healthcare, hospitality, or another resident/customer-focused environment.
• - Experience developing or improving a transportation or shuttle program.
• - CDL or willingness to obtain a CDL if required for relief driving.
• - Bachelor's degree in business, operations, logistics, or a related field, or equivalent experience.

Why Join Us?

In this role, you'll have the opportunity to make a meaningful difference in the daily lives of our residents. Reliable transportation is an essential part of maintaining independence, connection, and quality of life, and your leadership will help ensure our residents can get where they need to go safely and comfortably. You'll also play an important role in supporting our team members and helping create a dependable, well-run transportation program across the community. We are committed to our Mission, Vision, and Values, our Culture of Excellence, and our strategic goals. We are looking for a leader who shares that commitment and takes pride in providing safe, dependable, and compassionate service.

Work Environment

This position works primarily in a community environment with moderate noise levels and occasional exposure to residents who may be ill, confused, or distressed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Transforming Age is a leading nonprofit organization committed to improving the lives of older adults by integrating housing, community services, technology, philanthropy, and partnerships.