Transportation & Facilities Administrative Specialist

Amherst-Pelham Regional School District; Amherst (MA); On-site; USD 29,000 - 41,000; Full time

Job summary

Amherst-Pelham Regional School District is seeking an Administrative Assistant II for the Transportation and Facilities Department in Amherst, MA. The role covers dispatch, scheduling, route planning, and records management across multiple offices.

The ideal candidate has 3–5 years in a similar role, including director-level support, and holds a MA driver’s license. Proficiency in Word/Excel and Versa Trans RP is preferred; bilingual candidates are encouraged.

Qualifications

• High school diploma or equivalent.
• 3–5 consecutive years of similar work experience, including 2–3 years as an admin assistant to a Director-level position.
• Valid Massachusetts Driver’s License.
• Proficiency in Word, Excel, and photo/email programs.
• Clear and responsive written and verbal communication.
• Ability to work independently in a fast-paced, multi-functional office with confidentiality.

Responsibilities

• Dispatch for Transportation and Maintenance; ensure office phones and radios are covered.
• Maintain transportation data in PowerSchool and Versa Trans RP; prepare run information.
• Prepare and maintain trip calendars and bus schedules.
• Create and update bus routes; use GIS/Google Maps in Versa Trans RP.
• Track licenses for drivers and maintain transportation-related records.
• Perform clerical duties across Transportation, Maintenance, and Facilities.

Skills

Technical knowledge

Communication

Teamwork

Initiative

Transportation knowledge

Adaptability

Education

High school diploma or equivalent

High School/Trade School degree preferred

Tools

Versa Trans RP

PowerSchool

Velocity

Sherpa

Aesop

VeriTime

Job description

Amherst-Pelham Regional School District is seeking an Administrative Assistant II for the Transportation and Facilities Department in Amherst, MA. The role covers dispatch, scheduling, route planning, and records management across multiple offices.

The ideal candidate has 3–5 years in a similar role, including director-level support, and holds a MA driver’s license. Proficiency in Word/Excel and Versa Trans RP is preferred; bilingual candidates are encouraged.