Transportation and Facilities Coordinator, PM (5045P)

Westborough Public Schools; Westborough (MA); On-site; USD 20,000 - 23,000; Part time

Job summary

Westborough Public Schools in Westborough, MA is seeking a part-time Transportation and Facilities Coordinator for the 2026-2027 school year. The role supports student transportation and Buildings & Grounds administrative tasks in the Central Office, 18.75 hours per week, 12:30pm–4:15pm, Monday–Friday.

Salary range is $19,500–$23,000 per year, commensurate with experience; exempt, salaried, non-benefits eligible. CORI/SORI background checks are required prior to appointment.

Qualifications

• Bachelor's or Associate degree strongly preferred.
• Minimum of 3 years of experience in a similar position.
• CORI, SORI and SAFIS background check required prior to appointment.

Responsibilities

• Handles all aspects of student transportation for the district.
• Provides administrative support for Buildings and Grounds in Central Office.
• Coordinates with DPW, bus company, principals and parents on transportation matters.
• Maintains bus routes, communicates changes, and prepares state reports.

Skills

Bilingual Spanish/Portuguese

Communication skills

Organizational skills

Education

Bachelor's/Associate degree preferred

Tools

PowerSchool

SchoolDude

Frontline Absence Management

Job description

Transportation and Facilities Coordinator, PM (5045P)

Westborough Public Schools 3210001 Central Office - Westborough, Massachusetts Open in Google Maps

Job Description

The Westborough Public Schools seeks a talented

School-year, Part-timePM

Transportation and Facilities Coordinator

12:30pm- 4:15pm Monday-Friday
Beginning 12/1/2026

The Westborough Public Schools seek professionals who are excited to join a high-performing district where academic excellence, equity and wellness are our core values.

• We are an innovative, supportive, and high-performing district whose stellar staff provides high quality services for our diverse students and their families.
• We educate approximately 4,000 students from Pre-K through age 22, from homes that speak almost 30 different languages. Our student population is approximately 54% Students of Color and 46% White students.
• We support our passionate, dedicated, and highly skilled staff through ongoing collaboration to ensure their safety, health, sense of belonging, and professional growth.

With a graduation rate of 97% and 90% of our students attending post-secondary schools, we are proud of our commitment to excellence in educating students to be informed and successful global citizens.

Job Title: Transportation and Facilities Coordinator

Reports to: Director of Finance and Operations

Department: Central Office and Buildings and Grounds

Schedule: M-F 12:30pm - 4:15 PM, 18.75 hours per week

FLSA Status : Exempt (salaried) non-union position,not benefits eligible

Salary Range: $19,500 - $23,000 commensurate with experience (~$28-$33 per hour)

Qualifications:

• Bachelors orAssociate’s Degreestrongly preferred
• Minimum of 3 years experienceworking in a similar position
• CORI, SORI and Fingerprinting: All appointments are conditional based on a satisfactory CORI, SORI and SAFIS Background Check per 603 CMR 51.00

Job Summary:

The Transportation and Facilities Coordinator handles all aspects of student transportation for the District. Additionally, this position works in the Buildings and Grounds department in the Central Office providing administrative support for the management of the facilities staff.

Core Competencies:

• Maintains composure during busy and stressfulperiods
• Partners and collaborateswith department colleagues and specialists
• Establishes effective relationships with transportation company, colleagues and parents
• Utilizes technology in order toperform the vast majority of the role
• Bilingual skills, especially in Spanish and Portuguese, are highly desirable

Transportation Duties

• Establishes and maintains bus routes for K-12 students based on enrollment and communicates with parents for the new school year and as changes/additions are made
• Serve as school district representative in responding to daily phone calls and visits from parents, members of the community, the bus company, and staff regarding bus concerns (including but not limited to) bus stops, bus drivers, traffic, and, oftentimes, emotional parental issues
• Works with DPW for any road closures and buses being rerouted
• DAILY contact with NRT (our big bus transportation company) regarding bus number changes, student address changes/adds/deletes
• Constant communication B&G administrators on transportation issues
• Works with principals on student discipline issues on the buses
• Functions as district liaison between Athletic Director, Fine Arts Director and school office personnel and NRT to schedule buses for athletic and music events and field trips and quotes costs as directed
• Compiles information for state-mandated reporting
• Recommends procedures to maximize the effectiveness and efficiency of the bus program.
• Recommends procedures to enforce school bus contract regulations.
• Provides student headcounts as needed
• Maintains the bus information released to the public through the school website for bus stop accuracy and ensures accuracy in the PowerSchool program for bus assignments for all emergency notifications through ParentSquare
• Responds to and resolves parents', community residents', and administrators' busing complaints and information regarding students’ needs
• Organizes and oversees the transportation for the Summer School programs
• Maintains daily NRT logbook for accuracy and for use with reviewing the monthly bill
• Reviews monthly big and mini bus invoices for payment
• Works with district’s unhoused liaison to get students to and from school
• Coordinates middle school and high school late buses
• Provides Administration with regular updates on transportation issues and reports to the business manager

Buildings and Grounds Duties

• Oversees School Dude Facilities calendar
• Invoices outside community organizations after events and tracks payment in full
• Submits a weekly maintenance/custodial time sheet summary to payroll
• Facilitates maintenance logs management
• Submits custodial quarterly attendance incentive
• Records custodian daily attendance into Frontline Absence Management
• Collaborates with B&G administrators on summer projects and assists in scheduling
• Schedules maintenance security weekend coverage Works with Town Moderator for bi-annual town meetings held at the WHS

SUPERVISORY RESPONSIBILITIES

TheTransportation and Facilities Coordinator does not have any supervisory responsibilities for other staff.

The Westborough Public Schools do not discriminate on the basis of age, race, color, sex, religion, national origin, gender identity, sexual orientation, disability, or any other class protected by law.

Date Updated: 9/28/2026