Transportation Department Executive Secretary

Waxahachie Independent School District; Waxahachie (TX); On-site; USD 28,000 - 34,000; Full time

Job summary

Waxahachie ISD is seeking a Secretary for the Transportation department in Waxahachie, TX. The role supports the department head, handles clerical tasks, calendars, and communications, while ensuring confidentiality and accurate record-keeping.

The ideal candidate has 1–3 years of secretarial experience, a high school diploma or GED, and strong typing, organizational, and accounting fundamentals. This is a non-exempt, paraprofessional, full-time position with rapid entry into the workflow.

Qualifications

• Proficient typing, word processing, and file maintenance skills.
• Effective organizational, communication, and interpersonal skills.
• Ability to use PC and software to develop spreadsheets, databases, and word processing.
• Knowledge of basic accounting principles.
• Proficiency in handling confidential information.
• Respect for privacy and confidentiality in district matters.

Responsibilities

• Prepare written correspondence, schedules, or reports using a PC.
• Prepare instructional materials, meeting agendas, and communications.
• Maintain a visitor log and department calendar; schedule department head meetings.
• Assist directors, staff, teachers, and parents as needed.
• Receive calls, take messages, and route to appropriate staff.
• Maintain physical and computerized files including inventories and policy manuals.
• Manage supplies, equipment, and basic department budgeting tasks.

Skills

Typing

Word processing

File maintenance

Organizational skills

Interpersonal skills

Spreadsheet creation

Database management

Basic accounting

Confidentiality

Education

High School diploma or GED

Tools

Personal computer

Office software

Job description

Waxahachie ISD is seeking a Secretary for the Transportation department in Waxahachie, TX. The role supports the department head, handles clerical tasks, calendars, and communications, while ensuring confidentiality and accurate record-keeping.

The ideal candidate has 1–3 years of secretarial experience, a high school diploma or GED, and strong typing, organizational, and accounting fundamentals. This is a non-exempt, paraprofessional, full-time position with rapid entry into the workflow.