Secretary - Support Services

Waxahachie Independent School District; Waxahachie (TX); On-site; USD 28,000 - 34,000; Full time

Job summary

Waxahachie ISD is seeking a Secretary for the Transportation department in Waxahachie, TX. The role supports the department head, handles clerical tasks, calendars, and communications, while ensuring confidentiality and accurate record-keeping.

The ideal candidate has 1–3 years of secretarial experience, a high school diploma or GED, and strong typing, organizational, and accounting fundamentals. This is a non-exempt, paraprofessional, full-time position with rapid entry into the workflow.

Qualifications

• Proficient typing, word processing, and file maintenance skills.
• Effective organizational, communication, and interpersonal skills.
• Ability to use PC and software to develop spreadsheets, databases, and word processing.
• Knowledge of basic accounting principles.
• Proficiency in handling confidential information.
• Respect for privacy and confidentiality in district matters.

Responsibilities

• Prepare written correspondence, schedules, or reports using a PC.
• Prepare instructional materials, meeting agendas, and communications.
• Maintain a visitor log and department calendar; schedule department head meetings.
• Assist directors, staff, teachers, and parents as needed.
• Receive calls, take messages, and route to appropriate staff.
• Maintain physical and computerized files including inventories and policy manuals.
• Manage supplies, equipment, and basic department budgeting tasks.

Skills

Typing

Word processing

File maintenance

Organizational skills

Interpersonal skills

Spreadsheet creation

Database management

Basic accounting

Confidentiality

Education

High School diploma or GED

Tools

Personal computer

Office software

Job description

Secretary - Transportation

Waxahachie ISD Transportation - Waxahachie, Texas Open in Google Maps

Job Details

Job ID: 5918413

Application Deadline: Oct 30, 2026 11:59 PM (Central Standard Time)

Posted: Sep 08, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Description: SECRETARY – DEPARTMENT DIRECTORS

Job Title:

Secretary – Department Director

Duty Days:

226

Reports to:

Director

Pay Grade:

5

Dept/School:

As Assigned

Pay Schedule:

Paraprofessional

Wage/Hour:

Non-Exempt

Date Revised:

9/2020

Primary Purpose:

Under general supervision, organize and manage the routine office activities of an administrative department and provide clerical services to the department head and other staff members. Ensure efficient operation of department administrative office.

Education/Certification:

• High School diploma or GED

Special Knowledge/Skills:

• Proficient typing, word processing, and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles
• Demonstrate proficiency in handling matters of highly confidential nature
• Must possess personal qualities related to respect for the rights and confidentiality of others

Experience:

• One to three years’ secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence:

• Prepare written correspondence forms, schedules, or reports using personal computer.
• Prepare instructional materials, meeting agendas, communication as requested, using personal computer.
• Maintain a log of visitors to department
• Maintain department calendar of events
• Schedule meetings and appointments and maintain calendar for department head

Reception and Phones:

• Assist directors, staff, teachers, and parents as needed
• Receive incoming calls, take reliable messages, and route to appropriate staff

Files:

• Maintain physical and computerized files including inventory of office supplies, mailing lists, visitor logs, and office communication.
• Update department related policy manuals, and other documents as assigned

Accounting and Inventory:

• Receive, store, and issue supplies and equipment
• Perform routine bookkeeping tasks including simple arithmetic operations to assist in maintaining department budgets

Professional Conduct

• Demonstrates ability to remain calm and withstand pressures
• Flexible to changes in routine and adapts quickly to changing situations
• Reliable and responsible attendance and punctuality
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly
• Avoid speaking ill of the district and district personnel

Other:

• Sort, distribute, or deliver mail and other documents
• Maintain confidentiality
• Demonstrate flexibility to change in routine and adapt quickly to changing situations
• Demonstrate respect, courteous to peers, visitors and assist fellow workers willingly
• Report to work in a timely manner according to assigned schedule
• Perform other duties as assigned by the supervisor or other administrator that are consistent with general requirements and qualifications for the position

Supervisory Responsibility:

• None

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

• Tools/Equipment Used:Standard office equipment including personal computer and peripherals; printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector and display monitor
• Posture:Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion:Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
• Vision Abilities: Close vision and color vision
• Lifting:Occasional light lifting and carrying (10-50 pounds)
• Environment:Frequent districtwide travel; occasional statewide travel
• Mental Demands:Work with frequent interruptions; maintain emotional control under stress; able to work with demands of deadlines

Position Type: Full-Time

Salary: $20.36 to $24.65 Per Hour

Job Categories: Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Ryan Ward , Director
• Transportation
• Email: [e-mail]

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