Transportation Coordinator

Oppy; Newark (DE); On-site; USD 45,000 - 65,000; Full time

Job summary

Oppy, a leading grower, marketer and distributor of fresh produce, is seeking a Transportation Coordinator to join our operations team in a fast-paced environment across North America. This role focuses on coordinating deliveries, communicating with storage facilities and transport partners to ensure accurate schedules and on-time shipments.

You will maintain records, generate reports, and collaborate with sales and logistics to optimize workflows while upholding Oppy’s standards of service and

Qualifications

• Knowledge of transportation industry standards, procedures, and regulations.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel).
• Strong interpersonal, written and verbal communication and customer service skills.
• Ability to work with multiple departments and build relationships with stakeholders.
• Strong organizational and time-management skills with the ability to prioritize multiple demands.
• Self-motivated with attention to detail and integrity.
• Proactive in identifying process improvements and optimizing workflow.

Responsibilities

• Receives product delivery orders from internal and external contacts and coordinates transportation with storage facilities, transport companies, and sales personnel.
• Arranges schedules and dispatches suitable transport vehicles for loading at designated locations.
• Maintains computerized information and records (load status, 3PL orders, on-time arrival statistics) and approves invoices for payment.
• Coordinates after-hours shipping and receiving and tracks deliveries to ensure timely completion, communicating potential delays.
• Investigates and resolves transportation-related issues, escalating complex problems as needed.
• Generates accurate, timely reports and contributes to a culture of teamwork and customer focus.

Skills

MS Office

Communication

Customer service

Time management

Cross-functional collaboration

Attention to detail

On-call availability

Problem solving

Education

Degree or Diploma in supply chain management

Tools

Excel

Outlook

Word

Job description

About Oppy

About Oppy Grow our tomorrow. Oppy is a leading grower, marketer, and distributor of fresh produce from around the world. As one of North America’s top produce companies for nearly 165 years, we bring over 100 varieties of produce from 27 countries to 1,300+ retailers in North America and throughout the world. As much as agriculture has shaped the past for humankind, Oppy’s efforts shape its future by sustainably providing families with healthy, safe, and fresh produce to create a better quality of life for all. Our progressive team is called to a higher purpose that raises the economic wellbeing of families and communities who work the land. Recognized as one Canada’s Best Managed Companies (for the last 20 years!) and a Top 100 Employer, our diverse team of dedicated professionals collaborate and make connections across our locations throughout North and South America. We owe our success to our adaptability, innovative and entrepreneurial approach, our commitment to our people, and the incredible relationships we build. We are looking for talented people who love a fast-paced, dynamic environment where you can grow your skills and career in a sector with abundant opportunity. Grow your tomorrow with us, today.

Work Schedule

• Friday: 12:00 PM to 8:00 PM
• Saturday: 7:00 AM to 7:00 PM
• Sunday: 7:00 AM to 7:00 PM
• Monday: 8:00 AM to 5:00 PM

Overview

The Transportation Coordinator plays a vital role in coordinating transportation activities to ensure the smooth and efficient delivery of products in accordance with company policies and procedures. Receives product delivery orders and arranging schedules for the dispatch of appropriate transport vehicles at designated locations, working closely with storage facilities, transport companies, and sales personnel. Performs data entry and maintains computerized information and records, including load status, 3PL orders, and on-time arrival statistics. Proactively schedules after-hours shipping and receiving, tracking deliveries to ensure timely completion, and promptly communicating any potential problems to stakeholders. Exercises strong problem-solving skills and good judgement in investigating and resolving transportation-related issues, collaborating with internal and external stakeholders. Performs timely report generation will be a key responsibility, following established policies and procedures. Fosters a customer-focused, cooperative, and team-oriented culture and a positive working environment.

Accountabilities

• Receives product delivery orders from internal and external contacts, collaborating with storage facilities, transport companies, and sales personnel to effectively coordinate transportation activities in adherence to company policies and procedures.
• Arranges schedules and dispatches suitable transport vehicles for product loading at designated locations. Engages in regular communication with internal and external stakeholders, ensuring accuracy and timeliness of delivery requirements.
• Receives, inputs, and maintains computerized information and records, such as load status, 3PL orders, and on-time arrival statistics, in compliance with company standards, policies, and procedures. Performs timely review and approval of invoices for payment to external stakeholders.
• Coordinates after-hours shipping and receiving schedules and diligently track deliveries to ensure successful completion. Proactively communicates with stakeholders to keep them informed of potential problems or delays.
• Investigates and resolves transportation-related issues in a timely manner, liaising with both internal and external stakeholders. Escalates complex problems to the appropriate department or individual for swift resolution.
• Generates accurate and timely reports as required, adhering to established policies and procedures to provide relevant insights and information.
• Contributes to fostering a customer-focused, cooperative, and team-oriented culture that aligns with the company’s core values.

Required Knowledge & Abilities

• Knowledge of the standards, procedures, and regulations in the transportation industry.
• Proficient in Microsoft Office Suite applications (including Outlook, Word, Excel).
• Exceptional interpersonal, communication (written & verbal) and customer service skills.
• Ability to work effectively with multiple departments and forge strong relationships within the category team and all other stakeholders.
• Strong organization and time management skills; ability to prioritize multiple demands in a timely manner without compromising the quality or accuracy of work.
• Self-motivated with high standards and attention to detail; ability to set priorities and work accurately within tight deadlines in a team-oriented, fast-paced environment.
• Ability in exercising good judgement while maintaining confidentiality; demonstrates a high level of integrity, ethics, and professionalism at all times.
• A proactive approach to identifying opportunities for process improvement, optimizing workflow efficiency, and achieving team objectives within the organization.
• Positive and engaging attitude, with a commitment to fostering an inclusive, supportive, and fun working environment.
• Ability to be available for on-call support and/or weekends as required.

Required Qualifications

• Degree, diploma in business with a focus on supply chain management is an asset.
• Minimum, 2-years’ related experience in transportation, logistics, and/or supply chain; previous experience in the transportation of fresh produce and/or perishable products is an asset.

Why Oppy?

• We are the perfect size of organization that is still nimble but yet organized, where meaningful impact and contributions happen.
• We have a strong culture with terrific people that care about the business and each other. We want our people to grow and succeed.
• We believe in you bringing your best true self and your best ideas, because diverse perspectives contribute to better problem solving and solutions in a dynamic and ever evolving industry.
• We support your professional development and health with educational reimbursement and wellness programs.
• We offer a comprehensive total compensation package that includes health, dental & vision coverage, 401k match, tuition reimbursement and benefits.

Inclusion and Equal Opportunity Employment

Oppy is an Equal Employment Opportunity employer who actively seeks to recruit retain individuals from diverse backgrounds and experiences. We are dedicated to fostering a culture where every employee feels valued, respected, and empowered to be themselves at work. We care about the uniqueness of our applicants, employees, and partners. Diversity is fundamental to our success because it brings a range of perspectives that fuel innovation and excellence. That’s why we’re focused on creating an inclusive culture where every employee can contribute their unique talents and ideas.

We gratefully thank all applicants for their interest, however, only candidates under consideration will be contacted directly.