Transportation Coordinator

Trillium Staffing; Nashville (TN); Hybrid; USD 28,000 - 32,000; Part time

Job summary

Trillium Drivers in Nashville is seeking a Part-Time Transportation Coordinator to support dispatching, DOT compliance, preventive maintenance scheduling, and general administrative duties. You will lead day-to-day transportation activities, coordinate with managers, and ensure customer expectations are met while costs are controlled and equipment maintained.

The role emphasizes teamwork, safety, and strong communication with drivers and third-party carriers.

Qualifications

• 1+ years of related experience and/or training.
• High School Diploma or equivalent required.
• Bachelor's degree preferred.

Responsibilities

• Oversees and schedules the day-to-day activities of transportation employees.
• Dispatch Drivers and coordinate with 3PL carriers.
• Track routes to ensure on-time deliveries and pickups.
• Review transportation paperwork including DVIRs, trip reports and invoices.
• Coordinate maintenance and repairs of vehicles; ensure DOT compliance.
• Foster communication with Drivers, managers and partners; handle issues.
• Maintain dock schedule for external 3PL deliveries.
• Ensure safety infractions and DOT violations are addressed.

Skills

Organize, coordinate, direct projects

Strong oral and written communication

Microsoft Office

Measure and manage indicators

Record keeping and reporting

Follow rules and instructions

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Trillium Drivers is now seeking a Part-Time Transportation Coordinator for work in Nashville!

Transportation Coordinator administers facets of the transportation operation. Responsibilities include dispatching, Department of Transportation (DOT) compliance, preventive maintenance scheduling and routine administrative duties.

This position provides leadership and direction, coordinating with managers to ensure customers' expectations are met, costs are controlled, equipment is well maintained and the appearance of our drivers, trucks and trailers meet standards.

This position supports and fosters our deep commitment to diversity and inclusion, which is the foundation for creating a culture of belonging for all personnel.

Essential Duties and Responsibilities

• Oversees and schedules the day-to-day activities of transportation employees.
• Adheres to operational procedures.
• Dispatch Drivers, based on the need of the organization, Receives phone calls from Drivers and 3PL carriers.
• Tracks Driver's routes to ensure deliveries and pick-ups on time.
• Reviews and arranges all transportation paperwork inclusive of DVIR's, trip reports and invoices.
• Collaborates with Director, Transportation to enhance load capacity and reduce empty miles.
• Handles concerns and directs problems to suitable parties.
• Maintains dock schedule for external 3PL deliveries.
• Records driver concerns along with policy violations and directs appropriate issues to the Director, Transportation.
• Addresses safety infractions and DOT violations with all Drivers.
• Supports management team in supervision of transportation department personnel.
• Ensures compliance of all operational procedures.
• Performs field checks and ensures safety and efficiency.
• Regularly reports company vehicle and equipment condition.
• Files reports for any delivery delays, incidents and/or accidents. Fosters open communication with Drivers, Agency Relations Managers, staff members, agencies, and donors.
• Coordinates the maintenance and repair of vehicles.
• Other duties as assigned.

Pay rate is $20.50 per hour.

Education

• High School Diploma or equivalent required.
• Bachelors degree preferred.

Experience

• 1+ years of related experience and/or training.

Skills & Capabilities

• Organize, coordinate, and direct projects
• Strong oral and written communication abilities
• Microsoft Office and ability to operate office machines
• Measure and manage key indicators of business plan
• Demonstrates knowledge of record keeping and reporting techniques
• Understand and follow rules, oral and written instructions, and regulations.

Trillium has been recruiting and placing professionals for over 30 years. From Fortune 100 companies to small businesses, our philosophy remains the same: to achieve excellence by providing quality employees and an uncompromising level of service. We believe in honesty, integrity, and a simple philosophy of providing value to our customers and our employees. We strive to be unsurpassed in the recruitment and placement of quality and skilled professionals. Trillium is an Equal Opportunity Employer.