Transportation Clerk I

Spectraforce Technologies; Fremont (CA); On-site; USD 30,307 - 38,572; Full time

Job summary

Spectraforce Technologies in Fremont, CA is seeking a Transportation Clerk I to perform clerical tasks in the Transportation department, ensuring regulatory compliance under DOT guidelines and maintaining accurate driver records.

You will process driver logs, prepare documentation, answer calls, and support transportation supervisors with daily reports, file maintenance, and issue resolution in a fast-paced, high-volume environment.

Qualifications

• High school diploma or GED required.
• 2+ years of experience in a high-volume operation.
• Knowledge of Department of Transportation (DOT) regulations and compliance.

Responsibilities

• Gather and process driver daily paperwork, logs, manifests, and vehicle inspections.
• Answer phones, route calls, and take messages.
• Prepare Driver Qualification files and maintain DOT documentation (licenses, medical cards, violations).
• Monitor driver logs and violations using onboard systems and generate daily reports.
• Support supervision with coaching, signatures, and issue resolution.

Skills

Leadership

Analytical

Motivational

Written/verbal communication

DOT regulations

Windows OS

Excel

Word

Scheduling

Education

High school diploma or GED

Tools

MS Excel

MS Word

ADP Payroll

Telogis

Job description

Job Title: Transportation Clerk I

Location: Fremont, CA, USA 94538

Duration: 5+ months (Contract can be extended)

Schedule: Monday - Friday 8-5

Job Summary

This is an Operations position responsible for performing clerical duties within the Transportation department including maintaining all regulatory compliance as required by the Department of Transportation.

Responsibilities

• Gather, organize and process driver daily paperwork, logs, manifest, vehicle inspection, etc.
• Answer phones, route calls and take messages.
• Research short on truck that driver's call in.
• Respond to delivery associate issues and provide support for a resolution.
• Create Driver Qualification files as needed and maintain all required documents in Supervision as required under the Department of Transportation (DOT) guidelines (i.e. driver's license status, Medical Examination Cards, Certificate of Violations, monitor Motor Vehicle Report (MVR) status, etc).
• Monitor and review all driver logs and violations through the onboard computer system, Telogis.
• Run daily reports for transportation supervisors (i.e. Observations, Vehicle Tracking, etc).
• Daily monitoring of Drive Cam Events and processing them for coaching and signatures.
• Perform all other tasks as assigned by supervision or management.

Qualifications

Education

• High school diploma or General Education Development (GED) or equivalent.

Experience

• 2 years' experience in a high volume, operation preferred.

Professional Skills

• Strong leadership, analytical and motivational skills.
• Knowledge of Department of Transportation (DOT) regulations.
• Solid written and verbal communication skills.
• Understanding of the Windows operating system and utilizing Excel and Word.
• Expertise of Manpower scheduling.

Top Skills

• High Volume
• MS Products (outlook, excel, word)
• Time card review for 130+ drivers
• Payroll through ADP
• Working with DOT files for CDL Drivers
• Purchase Orders