Transportation Clerk

North American Transportation Management Institute; Rocky Hill (CT); On-site; USD 22,000 - 33,000; Full time

Job summary

North American Transportation Management Institute is seeking an Operations clerk in the Transportation department to handle regulatory compliance and clerical duties. The role focuses on driver paperwork, logs, manifests, and vehicle inspections in accordance with DOT guidelines.

The position requires a high school diploma or GED and about 2 years of distribution/transportation experience. Candidates should be proficient with Windows, Excel, and Word, and capable of maintaining Driver

Qualifications

• High school diploma or GED required.
• 2 years distribution/transportation experience preferred.
• Strong knowledge of DOT regulations and paperwork handling.

Responsibilities

• Gather, organize and process driver daily paperwork, logs, manifest, vehicle inspection, etc.
• Answer phones, route calls and take messages.
• Research short on truck that driver’s call in.
• Respond to delivery associate issues and provide support for a resolution.
• Create Driver Qualification files and maintain DOT documents (license status, MED cards, MVR).
• Monitor and review driver logs and violations via Telogis.
• Run daily reports for transportation supervisors (observations, vehicle tracking).
• Monitor Drive Cam events and process for coaching and signatures.
• Backup for New Driver DOT Training.
• Perform all other tasks as assigned by supervision or management.

Skills

Leadership

DOT regulations

Written & verbal communication

Windows/Excel/Word

Scheduling

Education

High school diploma or GED

Job description

JOB SUMMARY

This is an Operations position responsible for performing clerical duties within the Transportation department including maintaining all regulatory compliance as required by the Department of Transportation.

RESPONSIBILITIES

• Gather, organize and process driver daily paperwork, logs, manifest, vehicle inspection, etc.
• Answer phones, route calls and take messages.
• Research short on truck that driver's call in.
• Respond to delivery associate issues and provide support for a resolution.
• Create Driver Qualification files as needed and maintain all required documents in Supervision as required under the Department of Transportation (DOT) guidelines( i.e. driver's license status, Medical Examination Cards, Certificate of Violations, monitor Motor Vehicle Report (MVR) status, etc).
• Monitor and review all driver logs and violations through the onboard computer system, Telogis.
• Run daily reports for transportation supervisors( i.e. Observations, Vehicle Tracking, etc).
• Daily monitoring of Drive Cam Events and processing them for coaching and signatures.
• Backup for New Driver DOT Training.
• Perform all other tasks as assigned by supervision or management.

QUALIFICATIONS

Education

• High school diploma or General Education Development (GED) or equivalent.

Experience

• 2 years' distribution/transportation experience in a high volume, route delivery operation preferred.

Certificates, Licenses, and Registrations

• Valid Driver License

Professional Skills

• Strong leadership, analytical and motivational skills.
• Knowledge of Department of Transportation (DOT) regulations.
• Solid written and verbal communication skills.
• Understanding of the Windows operating system and utilizing Excel and Word.
• Expertise of Manpower scheduling.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• May be required to stand, walk, sit, use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl and talk and hear.
• May have to lift up to 40 pounds.
• Specific vision abilities that may be required by this job include close vision and distance vision.

The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.