Transportation Backhaul Coordinator

Feeding America; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

14 paid holidays

3 Paid Sick Leave Days

On-site Gym

403(b) Plan with up to 4% match

Monthly attendance bonus

Job summary

A hunger relief organization is seeking a Transportation Backhaul Coordinator to manage fleet operations, ensuring compliance with transportation regulations. The role involves analyzing data to improve fleet performance, coordinating backhaul operations, and maintaining relationships with various stakeholders. Candidates should have over 2 years of experience in logistics and strong analytical skills. Benefits include paid holidays, health insurance, and wellness programs.

Qualifications

• 2+ years of experience in transportation, logistics, fleet operations, dispatch, or supply chain coordination.
• Experience with DOT and FMCSA compliance requirements preferred.
• Strong analytical and problem-solving skills with the ability to translate data into actionable insights.
• Experience working with operational data, reporting tools, and spreadsheets.

Responsibilities

• Identify, evaluate, and secure backhaul freight opportunities.
• Learn and effectively use routing software and fleet management systems.
• Serve as a subject matter expert for DOT and FMCSA regulations.
• Track and analyze mileage, fuel usage, labor hours, and performance metrics.
• Manage fuel systems and ensure accurate reporting.

Skills

Analytical skills

Communication skills

Problem-solving skills

Organizational skills

Microsoft Office proficiency

Education

2+ years in transportation or logistics

Tools

Routing software

Fleet management platforms

Fleet management platforms

Job description

The Transportation Backhaul Coordinator has both operational and regulatory responsibilities and serves as the primary point of contact and subject matter expert for vehicle fleet operations at Gleaners. This role oversees compliance with local, state, and federal transportation regulations, including DOT and FMCSA standards, while upholding internal policies and procedures. The Transportation Backhaul Coordinator plays a vital role in ensuring the safe, compliant, and efficient operation of Gleaners’ fleet through routing, dispatch support, backhaul coordination, and transportation technology analysis. This is a highly data-driven role that leverages operational metrics to inform business decisions, improve fleet performance, and solve complex transportation challenges. All responsibilities and duties will further Gleaners’ mission to be a leader in the fight against hunger.

End Date: December 27, 2026

Opportunity Type: Job

Category: Warehouse / Supply Chain / Drivers

Job Responsibilities

Fleet Operations & Backhaul Coordination

• Identify, evaluate, and secure backhaul freight opportunities to maximize fleet utilization and reduce empty miles.
• Partner with Transportation Load Planner to identify available drivers for backhaul operations.
• Book spot market freight through DAT, Internet Truckstop, and other broker platforms, including completion of broker and carrier setup documentation.
• Confirm order numbers, schedule appointments, and manage vendor systems.
• Provide routing, dispatch, and load coordination support to ensure timely pickups and deliveries.

Transportation Systems & Technology

• Learn and effectively use Gleaners’ routing software, load boards, GPS, and fleet management systems.
• Analyze transportation technology data to identify operational improvements and efficiency opportunities.
• Maintain accurate vehicle, driver, and load data across all transportation systems.

Compliance & Regulatory Oversight

• Serve as a subject matter expert for DOT and FMCSA regulations.
• Collaborate with the Transportation Manager to ensure fleet compliance with all applicable regulatory requirements.
• Maintain preventive maintenance records and ensure all required documentation is properly stored in fleet systems.
• Support audits, inspections, and compliance reviews.

Data, Reporting & Analytics

• Track and analyze mileage, fuel usage, labor hours, deliveries, and performance metrics.
• Maintain spreadsheets, reports, dashboards, and fleet databases for budgeting and operational analysis.
• Provide ad hoc analysis and data storytelling to leadership as needed.

Fuel, Cost & Asset Management

• Manage fuel systems (credit cards and internal pumps) and ensure accurate reporting.
• Record and maintain vehicle repair, fuel, mileage, and maintenance costs within fleet management systems.
• Monitor vehicle utilization and lifecycle metrics.

Communication & Collaboration

• Serve as a primary point of contact for internal departments, brokers, vendors, and drivers.
• Monitor assigned email accounts daily and respond to internal and external inquiries in a timely manner.
• Work cross-functionally to support safe, efficient transportation operations.
• Participate in staff, departmental, and board or committee meetings as requested.
• Perform other duties as assigned.

Education and/or Experience

• 2+ years of experience in transportation, logistics, fleet operations, dispatch, or supply chain coordination.
• Experience with DOT and FMCSA compliance requirements preferred.
• Experience using routing systems, load boards, or fleet management platforms.
• Experience working with operational data, reporting tools, and spreadsheets.
• Experience coordinating drivers, vendors, and customers in a fast-paced environment.
• Equivalent combination of education and experience may be considered.
• Multi-Lingual preferred but not required.
• Clean driving record / Must be insurable by company vehicle insurance provider.

Qualifications and Skills

• Strong analytical and problem-solving skills with the ability to translate data into actionable insights.
• Excellent communication and relationship-building skills.
• Ability to train and lead a group of individuals.
• Ability to work with people of diverse backgrounds.
• Proficiency in Microsoft Office (Outlook, Excel, Teams).
• Strong organizational skills with the ability to effectively manage multiple priorities and adapt to change in a fast-paced, high-demand environment.
• A commitment to full and visible participation as a hunger relief leader in the community.

Benefits

• 14 paid holidays
• 3 Paid Sick Leave Days, Federal Holidays, 2 Volunteer Days & Birthday
• Learning & Development Opportunities
• Company paid vision, long-term disability, $50,000 life AD&D
• Paid Life and Long-Term Disability Insurance
• Maternal, parental & caregiver leave
• On-site Gym
• Wellness programs
• 403(b) Plan with up to 4% match
• Monthly attendance bonus
• Earn up to 10% incentive pay
• Apparel allowance

Since 1980, Gleaners’ commitment to fighting hunger through innovation, collaboration and teamwork has placed our organization as one of the leaders in the Feeding America network. We are proud to be a certified Good Wages Initiative employer through EmployIndy, offering a living wage and employer-sponsored health insurance.